Import Documentation

PT. Frenz Maritime Agencies; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 70,000,000 - 120,000,000; Full time

Job summary

PT. Frenz Maritime Agencies in Surabaya seeks an import documentation specialist to prepare and process essential shipping documents such as DOs, B/Ls, and declarations.

You will coordinate with consignees, freight forwarders, and customs brokers to ensure timely submissions and accurate records. The role requires experience, strong knowledge of Incoterms and import regulations, and fluency in English and Bahasa Indonesia.

Qualifications

• Minimum 2 years of experience in import documentation (shipping line, freight forwarding, or logistics).
• Strong understanding of Bill of Lading procedures, import documentation, and cargo release processes.
• Familiarity with shipping terminology, Incoterms, customs clearance procedures, and import regulations.
• Good communication skills in English and Bahasa Indonesia.
• High attention to detail and the ability to work under deadlines.

Responsibilities

• Prepare and process import documentation, including Delivery Orders (DO), Bills of Lading (B/L), Arrival Notices, Import Declarations, and other relevant shipping documents.
• Coordinate with consignees, importers, freight forwarders, customs brokers, operations teams, and shipping lines to ensure timely and accurate documentation.
• Follow up on vessel arrivals, document submissions, customs clearance, and delivery schedules.
• Handle documentation amendments and ensure corrections are completed within the required timelines.
• Monitor import shipment status and coordinate the release of cargo and Delivery Orders.
• Ensure compliance with internal SOPs, customs regulations, and import documentation requirements.
• Maintain accurate records in documentation and shipping systems.

Skills

Import docs

Attention to detail

Deadline driven

English proficiency

Bahasa Indonesia

Job description

Minimum 2 years of experience in import documentation (shipping line, freight forwarding, or logistics).

Strong understanding of Bill of Lading procedures, import documentation, and cargo release processes.

Familiarity with shipping terminology, Incoterms, customs clearance procedures, and import regulations.

Good communication skills in English and Bahasa Indonesia.

High attention to detail and the ability to work under deadlines.

What You’ll Do

Prepare and process import documentation, including Delivery Orders (DO), Bills of Lading (B/L), Arrival Notices, Import Declarations, and other relevant shipping documents.

Coordinate with consignees, importers, freight forwarders, customs brokers, operations teams, and shipping lines to ensure timely and accurate documentation.

Follow up on vessel arrivals, document submissions, customs clearance, and delivery schedules.

Handle documentation amendments and ensure corrections are completed within the required timelines.

Monitor import shipment status and coordinate the release of cargo and Delivery Orders.

Ensure compliance with internal SOPs, customs regulations, and import documentation requirements.

Maintain accurate records in documentation and shipping systems.