Import Export Documentation

PT RUBY GROUP; Jakarta Barat; On-site; IDR 250,000,000 - 330,000,000; Full time

Job summary

PT RUBY GROUP in Jakarta requires an experienced Import Export Documentation professional to lead PIB preparation, oversee import clearance, and ensure compliance with Indonesian customs. You will independently prepare PIB drafts, verify documents, and coordinate with PPJK, brokers, and internal teams to keep shipments moving smoothly under tight deadlines.

A minimum 3–5 years in import documentation and strong knowledge of HS codes, duties, and licenses is required; CEISA and INSW familiarity

Qualifications

• Minimum 3–5 years of import documentation experience.
• Experience preparing, reviewing PIB drafts.
• Strong knowledge of HS classification, duties, taxes.
• Familiar with Indonesian customs procedures.
• Experience with SPPB and SPJM.
• PPJK certification preferred.

Responsibilities

• Prepare, review, and verify PIB drafts ensuring HS codes, values, duties, taxes, and documents.
• Verify completeness of import documents (invoices, packing lists, bills of lading, etc.).
• Coordinate with PPJK, customs brokers, shipping lines, freight forwarders, and internal departments.
• Monitor clearance progress including PIB submission, verification, inspections, and SPPB issuance.
• Handle issues such as SPJM, discrepancies, inspections, and additional requirements.
• Ensure compliance with Indonesian customs regulations and company SOPs.
• Monitor permits like LS, SNI, and other regulatory documents.
• Maintain accurate records and clearance reports.
• Identify risks and propose solutions to prevent delays and penalties.

Skills

PIB preparation

Import documentation

Coordination with PPJK

Regulatory compliance

Attention to detail

Education

D3/S1 in Logistics/International Trade

Tools

CEISA

INSW

Job description

We are seeking an experienced Import Export Documentation professional with strong expertise in PIB preparation, import customs clearance, and Indonesian customs regulations. The ideal candidate must be capable of independently preparing and reviewing PIB drafts, verifying import documentation, coordinating with PPJK and relevant stakeholders, and ensuring smooth and compliant customs clearance processes.

Key responsibilities

Prepare, review, and verify PIB (Pemberitahuan Impor Barang) drafts to ensure accuracy of HS codes, customs values, import duties, taxes, and supporting documents.

Verify the completeness and consistency of import documents, including invoices, packing lists, bills of lading, manifests, certificates of origin, and other required permits.

Coordinate with PPJK, customs brokers, shipping lines, freight forwarders, surveyors, and internal departments throughout the import clearance process.

Monitor customs clearance progress, including submission of PIB, document verification, customs inspection, and issuance of SPPB.

Handle and follow up on customs clearance issues, including SPJM, document discrepancies, physical inspections, and additional customs requirements.

Ensure compliance with applicable Indonesian customs regulations, import licensing requirements, and company SOPs.

Monitor import permits and supporting requirements, including LS, SNI, and other applicable technical or regulatory documents.

Maintain accurate import documentation, customs records, and clearance reports.

Identify documentation risks and recommend solutions to prevent clearance delays, penalties, and unnecessary logistics costs.

About you

Minimum D3 or S1 in Logistics, International Trade, Customs Administration, or a related field.

Minimum 3–5 years of relevant experience in import documentation and customs clearance.

Strong hands-on expertise in preparing, reviewing, and validating PIB drafts independently.

Good understanding of Indonesian customs procedures, import duties and taxes, HS classification, customs valuation, and import regulations.

Familiar with CEISA, INSW, and other relevant customs or import licensing systems.

Experienced in handling customs clearance processes, including SPPB, SPJM, customs inspections, and import permit requirements.

Strong coordination and communication skills when dealing with PPJK, customs authorities, shipping lines, and freight forwarders.

Detail-oriented, analytical, responsible, and able to work under tight deadlines.

PPJK certification is strongly preferred.

Experience handling industrial, steel, or other regulated imports, including SNI and LS requirements, is an advantage.