HR & Admin Executive: Elevate Workplace Operations

TotalEnergies Group; Indonesia; On-site; IDR 80,000,000 - 120,000,000; Full time

Job summary

TotalEnergies Group is seeking an HR & Admin Executive to support the full spectrum of human resources and administrative functions, ensuring efficient operations and a positive workplace. Responsibilities include recruitment and onboarding, employee records management, payroll and benefits administration, training coordination, engagement initiatives, travel arrangements, and office facilities management.

The ideal candidate holds a Bachelor's degree in HR or related field, with at least 3

Qualifications

• Bachelor's degree in HR, business administration, management, or related field.
• Knowledge of Indonesian employment regulations, HR practices, payroll, and admin processes.
• Proficient in English and Bahasa Indonesia, both written and spoken.
• Minimum 3 years of relevant HR/Administration experience.
• Strong interpersonal, communication, organizational, and stakeholder management skills.
• Professional Certification: Not required.

Responsibilities

• Coordinate learning and development activities, including training scheduling and admin.
• Maintain accurate employee records and up-to-date HR documentation.
• Administer benefits and respond to employee inquiries about HR policies.
• Support employee engagement initiatives and a positive work environment.
• Ensure compliance with local employment laws and company HR procedures.
• Prepare HR reports and employee communications as needed.
• Handle day-to-day office administration and facilities management.
• Coordinate business travel, including flights, accommodation, and visa requirements.
• Liaise with building management, vendors, and service providers.
• Oversee company vehicle administration, office equipment, and procurement.
• Support planning of company events and meetings.
• Monitor administrative budgets and vendor contracts.

Skills

Knowledge of employment laws

HR practices

Payroll administration

Employee relations

General administrative processes

Interpersonal & communication skills

Education

Bachelor's degree in HR / Business Administration / Management

Job description

TotalEnergies Group is seeking an HR & Admin Executive to support the full spectrum of human resources and administrative functions, ensuring efficient operations and a positive workplace. Responsibilities include recruitment and onboarding, employee records management, payroll and benefits administration, training coordination, engagement initiatives, travel arrangements, and office facilities management.

The ideal candidate holds a Bachelor's degree in HR or related field, with at least 3