People Operations & Admin Lead

TotalEnergies Group; Jakarta Pusat; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

TotalEnergies Group in Jakarta is seeking an HR & Admin Executive to support HR and administrative functions across recruitment, onboarding, payroll, records, and facilities. The role focuses on compliant, efficient processes and a positive workplace experience.

You will handle HR documentation, benefits administration, engagement activities, and travel coordination while ensuring accurate records and adherence to local regulations. Bahasa Indonesia and English proficiency are required.

Qualifications

• Bachelor's degree in HR, Business Administration, Management, or a related field.
• Minimum 3 years of relevant experience in HR, Administration and/or General Affairs.
• Proficient in English and Bahasa Indonesia, both written and spoken.
• Knowledge of Indonesian employment regulations and office administration processes.

Responsibilities

• Coordinate learning and development activities, including training needs identification, scheduling, administration, and follow-up on training programs.
• Maintain accurate employee records and ensure HR documentation is up to date and properly filed.
• Administer employee benefits and insurance programs and respond to benefits and HR policy inquiries.
• Support employee engagement initiatives to foster a positive and productive work environment.
• Ensure compliance with local employment laws, company policies and HR procedures.
• Assist in preparing HR reports, employee communications, and HR-related documentation.
• Manage day-to-day office administration and facilities to ensure smooth operations.
• Coordinate business travel arrangements including flights, accommodation, and visa requirements where applicable.
• Liaise with building management, vendors, and service providers for efficient office operations.
• Oversee company vehicle administration, office equipment, and procurement of supplies.
• Support planning and coordination of company events and meetings.

Skills

Interpersonal skills

Communication skills

Organizational skills

Problem-solving

Stakeholder management

Education

Bachelor's degree in HR or related field

Job description

TotalEnergies Group in Jakarta is seeking an HR & Admin Executive to support HR and administrative functions across recruitment, onboarding, payroll, records, and facilities. The role focuses on compliant, efficient processes and a positive workplace experience.

You will handle HR documentation, benefits administration, engagement activities, and travel coordination while ensuring accurate records and adherence to local regulations. Bahasa Indonesia and English proficiency are required.