HR & Admin Executive

TotalEnergies Group; Indonesia; On-site; IDR 80,000,000 - 120,000,000; Full time

Job summary

TotalEnergies Group is seeking an HR & Admin Executive to support the full spectrum of human resources and administrative functions, ensuring efficient operations and a positive workplace. Responsibilities include recruitment and onboarding, employee records management, payroll and benefits administration, training coordination, engagement initiatives, travel arrangements, and office facilities management.

The ideal candidate holds a Bachelor's degree in HR or related field, with at least 3

Qualifications

• Bachelor's degree in HR, business administration, management, or related field.
• Knowledge of Indonesian employment regulations, HR practices, payroll, and admin processes.
• Proficient in English and Bahasa Indonesia, both written and spoken.
• Minimum 3 years of relevant HR/Administration experience.
• Strong interpersonal, communication, organizational, and stakeholder management skills.
• Professional Certification: Not required.

Responsibilities

• Coordinate learning and development activities, including training scheduling and admin.
• Maintain accurate employee records and up-to-date HR documentation.
• Administer benefits and respond to employee inquiries about HR policies.
• Support employee engagement initiatives and a positive work environment.
• Ensure compliance with local employment laws and company HR procedures.
• Prepare HR reports and employee communications as needed.
• Handle day-to-day office administration and facilities management.
• Coordinate business travel, including flights, accommodation, and visa requirements.
• Liaise with building management, vendors, and service providers.
• Oversee company vehicle administration, office equipment, and procurement.
• Support planning of company events and meetings.
• Monitor administrative budgets and vendor contracts.

Skills

Knowledge of employment laws

HR practices

Payroll administration

Employee relations

General administrative processes

Interpersonal & communication skills

Education

Bachelor's degree in HR / Business Administration / Management

Job description

The HR & Admin Executive is responsible for supporting the full spectrum of Human Resources and Administrative functions to ensure efficient and smooth business operations. This role encompasses recruitment and onboarding, employee records management, payroll and benefits administration, training and development coordination, employee engagement initiatives, compliance with employment regulations, and general office administration. The successful candidate will play a key role in fostering a positive workplace experience while providing operational support to employees and management.

Activities

Human Resources

• Coordinate learning and development activities, including training needs identification, scheduling, administration, and follow-up on training programs.
• Maintain accurate employee records and ensure all HR documentation is up to date and properly filed.
• Administer employee benefits and insurance programs, and serve as the primary point of contact for employee inquiries relating to benefits and HR policies.
• Support employee engagement initiatives and activities to foster a positive and productive work environment.
• Ensure compliance with local employment laws, company policies, and HR procedures.
• Assist in preparing HR reports, employee communications, and other HR-related documentation as required.
• Manage day-to-day office administration and facilities to ensure smooth business operations.
• Coordinate business travel arrangements, including flight, accommodation, transportation, and visa requirements where applicable.
• Liaise with building management, vendors, and service providers to ensure efficient office operations and timely resolution of facility-related issues.
• Oversee company vehicle administration, office equipment maintenance, and procurement of office supplies.
• Support the planning and coordination of company events, meetings, employee activities, and corporate functions.
• Monitor administrative budgets and vendor contracts, ensuring cost-effective and efficient service delivery.

Other Responsibilities

• Perform other HR, administration, and general affairs duties, as well as ad hoc assignments, as delegated by management from time to time.

Candidate Profile

• Required Qualification: Bachelor's degree in human resources, Business Administration, Management, or a related field.
• Technical Skills Required: Knowledge of employment laws, HR practices, payroll administration, employee relations, and general administrative processes.
• Professional Certification: Not required.
• Soft Skills Required: Strong interpersonal and communication skills with the ability to interact effectively with employees at all levels. Good organizational, problem-solving, and stakeholder management skills.
• Required Knowledge: Sound knowledge of Indonesian employment regulations, office administration, general affairs management, and HR operational processes.
• Language Skills: Proficient in English and Bahasa Indonesia, both written and spoken.
• Required Experience: Bachelor's Degree holder with a minimum of 3 years of relevant experience in Human Resources, Administration, and/or General Affairs functions.

Additional Information

The HR & Admin Executive is responsible for supporting the full spectrum of Human Resources and Administrative functions to ensure efficient and smooth business operations. This role encompasses recruitment and onboarding, employee records management, payroll and benefits administration, training and development coordination, employee engagement initiatives, compliance with employment regulations, and general office administration. The successful candidate will play a key role in fostering a positive workplace experience while providing operational support to employees and management.

Joining TotalEnergies means committing to the energy transition and helping provide energy that is more affordable, more available, and more sustainable for as many people as possible. You will grow within an international multi-energy company where every talent matters. You will contribute to ambitious projects and deliver concrete solutions to today's energy challenges.

Throughout your career, you will benefit from a wide variety of assignments and tailored learning opportunities. You will fully develop your potential in an environment that fosters innovation and excellence. Join committed and collaborative teams where success is built together.

We place respect and employee well-being at the heart of our performance. That is why TotalEnergies values diversity and promotes equal opportunities for all.