HR & Accounts Executive

PT Seaboard Marine And Offshore Solutions; Batam; On-site; IDR 89,280,000 - 122,760,000; Full time

Benefits offered by this job

THR in accordance with regulations

Annual leave

Job summary

PT Seaboard Marine And Offshore Solutions is seeking a capable HR & Admin specialist to manage employee records, payroll inputs, recruitment coordination and onboarding. The role also covers foreign worker administration (RPTKA/KITAS), site attendance and project admin tasks.

The ideal candidate holds a Diploma or Bachelor’s in HR/BA/Accounting or related field, with at least 2 years’ experience in HR or accounting, and proficiency in Excel. Indonesian BPJS and payroll knowledge are valued.

Qualifications

• Diploma (D3) or Bachelor's Degree in HR, Business Administration, Accounting, Management, Finance or related field.
• Minimum 2 years of experience in HR, administration and/or accounting.
• Experience in marine, shipyard, offshore or industrial environments is an advantage.
• Good knowledge of Indonesian employment regulations and BPJS procedures.
• Familiarity with payroll, PPh 21 and basic accounting processes.
• Experience with RPTKA/KITAS administration is an advantage.
• Proficient in Microsoft Office, particularly Excel.
• Experience with HRIS, payroll or accounting software is an advantage.
• Fluent in Bahasa Indonesia and English, both written and spoken.

Responsibilities

• Manage employee records, contracts, HR database and personnel documentation.
• Prepare employment letters, appointment letters, warning letters and other HR documents.
• Manage employee attendance, leave, overtime and payroll inputs.
• Support recruitment, interview coordination, onboarding and employee induction.
• Support foreign worker administration, including RPTKA, KITAS and related documentation.
• Monitor employee certifications, medical fitness and document expiry dates.
• Support employee relations, disciplinary matters and grievance documentation.
• Ensure HR records and practices comply with applicable Indonesian regulations.
• Prepare HR, manpower and administrative reports for management.
• Assist with preparation and processing of invoices, payment vouchers and supporting documents.
• Support accounts payable and accounts receivable tracking.
• Maintain petty cash and basic transaction records.
• Check invoices and supporting documents before submission for approval.
• Assist with expense claims, reimbursements and financial documentation.
• Support Finance with basic reconciliation and monthly reporting.
• Maintain proper filing of accounting and financial documents.
• Maintain project manpower lists and employee deployment records.
• Coordinate project manpower mobilisation and demobilisation.
• Monitor site attendance, timesheets and overtime records.
• Prepare personnel documents required for shipyard/project site access.
• Coordinate with project/site teams on manpower, attendance and employee-related matters.
• Provide administrative support during project mobilisation and client audits.

Skills

Bahasa Indonesia

English

Attention to detail

Independent work

Organisational skills

Education

Diploma / Bachelor's in HR/BA/Accounting/Management/Finance

Tools

Excel

Microsoft Office

Job description

Manage employee records, contracts, HR database and personnel documentation.

Prepare employment letters, appointment letters, warning letters and other HR documents.

Manage employee attendance, leave, overtime and payroll inputs.

Support recruitment, interview coordination, onboarding and employee induction.

Support foreign worker administration, including RPTKA, KITAS and related documentation.

Monitor employee certifications, medical fitness and document expiry dates.

Support employee relations, disciplinary matters and grievance documentation.

Ensure HR records and practices comply with applicable Indonesian regulations.

Prepare HR, manpower and administrative reports for management.

Accounts & Finance Support

Assist with preparation and processing of invoices, payment vouchers and supporting documents.

Support accounts payable and accounts receivable tracking.

Maintain petty cash and basic transaction records.

Check invoices and supporting documents before submission for approval.

Assist with expense claims, reimbursements and financial documentation.

Support Finance with basic reconciliation and monthly reporting.

Maintain proper filing of accounting and financial documents.

Project & Site Administration

Maintain project manpower lists and employee deployment records.

Coordinate project manpower mobilisation and demobilisation.

Monitor site attendance, timesheets and overtime records.

Prepare personnel documents required for shipyard/project site access.

Coordinate with project/site teams on manpower, attendance and employee-related matters.

Provide administrative support during project mobilisation and client audits.

Requirements

Diploma (D3) or Bachelor's Degree in Human Resources, Business Administration, Accounting, Management, Finance or a related field.

Minimum 2 years of experience in HR, administration and/or accounting.

Experience in marine, shipyard, offshore or industrial environments will be an advantage.

Good knowledge of Indonesian employment regulations and BPJS procedures.

Familiarity with payroll, PPh 21 and basic accounting processes.

Experience with RPTKA/KITAS administration is an advantage.

Proficient in Microsoft Office, particularly Excel.

Experience with HRIS, payroll or accounting software is an advantage.

Fluent in Bahasa Indonesia and English, both written and spoken.

Strong organisational skills, attention to detail and ability to work independently.

Willing to travel to shipyard, yard or project sites when required.

• THR in accordance with prevailing regulations
• Annual leave and statutory leave entitlements
• Training and career development opportunities