General Affair Officer

Neo Energy Materials; Jakarta Selatan; Sur place; IDR 120 000 000 - 180 000 000; Plein temps

Résumé du poste

Neo Energy Materials seeks a diligent General Affairs specialist to oversee budgeting, procurement, vendor management, asset maintenance, and facilities at our Jakarta site. You will verify department requests, manage permits for foreign workers, and coordinate office services, travel, and safety supplies to support daily operations.

This role requires a bachelor’s degree, strong English communication, and the ability to work independently and with cross-functional teams in a dynamic mining

Qualifications

• Bachelor’s degree in Management, Business Administration, Industrial Engineering, or related field.
• 1+ year experience in General Affairs, preferably in mining, construction, or related industries.

Responsabilités

• Review operational requests, usage reports, and actual expenditures to ensure accuracy and compliance with the approved budget.
• Verify operational requirements submitted by each department before approval and implementation.
• Prepare and manage documentation for foreign workers’ permits, including work permit applications and renewals.
• Manage the procurement, maintenance, and inventory of office equipment, employee work tools, and company assets.
• Coordinate employee engagement activities and employee appreciation programs, including support for employees experiencing bereavement, childbirth, marriage, or hospitalization.
• Ensure the availability of first aid supplies, stationery, pantry supplies, and employee breakfast within the allocated budget.
• Source, evaluate, and coordinate with vendors for office rentals, employee accommodation, vehicle rentals, and other operational requirements.
• Monitor building maintenance, facility improvements, repairs, and the overall condition of company assets.

Connaissances

Negotiation

Communication

Coordination

Problem-solving

Formation

Bachelor’s degree

Outils

Microsoft Excel

Description du poste

• Review operational requests, usage reports, and actual expenditures to ensure accuracy and compliance with the approved budget.
• Verify operational requirements submitted by each department before approval and implementation.
• Prepare and manage documentation for foreign workers’ permits, including work permit applications and renewals.
• Manage the procurement, maintenance, and inventory of office equipment, employee work tools, and company assets.
• Coordinate employee engagement activities and employee appreciation programs, including support for employees experiencing bereavement, childbirth, marriage, or hospitalization.
• Ensure the availability of first aid supplies, stationery, pantry supplies, and employee breakfast within the allocated budget.
• Source, evaluate, and coordinate with vendors for office rentals, employee accommodation, vehicle rentals, and other operational requirements.
• Monitor building maintenance, facility improvements, repairs, and the overall condition of company assets.

Requirements

• Bachelor’s degree (S1) in Management, Business Administration, Industrial Engineering, or a related field.
• Minimum of 1 year of experience in General Affairs, preferably in the mining, construction, or related industries.
• Good understanding of procurement processes, vendor management, asset management, and office facilities maintenance.
• Proficient in Microsoft Office, particularly Microsoft Excel, for budgeting, reporting, and administrative tasks.
• Good command of English, both written and spoken, to support daily communication and work-related administrative tasks.
• Strong negotiation, communication, coordination, and problem-solving skills.
• Detail-oriented, well-organized, proactive, and able to manage multiple tasks effectively.
• Willing to travel to mining sites as required by the company.
• Able to work independently and collaborate effectively with cross-functional teams.