General Administration

PT Bali General Supply; Kuta Selatan; On-site; IDR 44,640,000 - 78,120,000; Full time

Job summary

PT Bali General Supply is seeking a detail-oriented GA Admin to support asset management, purchasing, and inventory control. The role focuses on maintaining asset records, processing PR/PO, verifying goods on arrival, and compiling periodic GA reports.

You will coordinate with vendors, handle asset transfers, and ensure documentation is filed accurately for management review. Proficiency in Ms Excel and English/Indonesian is required.

Qualifications

• Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, or a related field
• Minimum 1 year of GA Admin, Inventory, or Purchasing Support experience
• Proficient in Microsoft Office, especially Excel
• Highly organized
• Detail-oriented
• Possess basic vendor negotiation skills
• Fluent in English and Indonesian languages

Responsibilities

• Maintain, log, and update records for all company assets and office inventory in the database (asset stock takes)
• Manage documentation and logging for asset transfers between departments/rooms/branches
• Coordinate with vendors/technicians for maintenance and monitor completion
• Prepare damage reports with recommended actions (repair or disposal)
• Assist with Purchase Requests (PR) and prepare Purchase Orders (PO)
• Inspect incoming goods against Delivery Orders and POs for quantity and condition
• Prepare goods for dispatch and issue delivery notes
• File GA and Purchasing documents (invoices, delivery notes, warranties)
• Prepare periodic GA expense and procurement status reports for management

Skills

English fluency

Indonesian fluency

Organizational skills

Detail oriented

Vendor negotiation

Inventory management

Education

Diploma or Bachelor's in Business Administration or related

Tools

Microsoft Excel

Microsoft Office

Job description

This role supports general affairs administration, purchasing operations, and inventory management. You will maintain company assets and office inventory records, manage asset transfers and maintenance coordination, handle procurement administration, inspect incoming goods, and prepare materials for dispatch. You will also file operational documents and prepare periodic reports for management.

Key responsibilities

Maintain, log, and update records for all company assets and office inventory in the database on a regular basis (conducting asset stock takes)

Manage documentation and logging for any asset transfers between departments, rooms, or branch offices (including issuing Asset Transfer Forms)

Receive facility/asset repair requests, coordinate with vendors or technicians, and monitor the maintenance process until completion

Identify, verify, and compile regular damage reports for items or assets, along with recommended actions (repair or disposal)

Assist with the administration of Purchase Requests (PR), request price quotations from suppliers, and prepare Purchase Orders (PO)

Inspect incoming goods from suppliers against Delivery Orders and POs for quantity and condition, and handle goods receipt confirmations

Organize, pack, and prepare goods/materials scheduled for dispatch to internal departments or external parties, including issuing delivery notes

Systematically file all GA and Purchasing operational documents (invoices, delivery notes, asset warranties, receipts)

Prepare periodic summary reports on GA expenses and procurement statuses for management

About you

Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, or a related field

Minimum 1 year of experience in GA Admin, Inventory, or Purchasing Support roles

Proficient in Microsoft Office (especially Ms. Excel for inventory tracking)

Highly organized

Detail-oriented

Possess basic vendor negotiation skills

Fluent in English and Indonesia languages