General Affairs Intern

AnyMind Group; Jakarta Pusat; Hybrid; IDR 22,320,000 - 39,060,000; Part time

Job summary

AnyMind Group is seeking a detail-oriented Admin Internship to support general affairs and office operations in Jakarta. The role covers inventory, document management, digital archiving, and vendor coordination within a hybrid work setup.

Ideal candidates are final-year students or fresh graduates in relevant fields, with proficiency in Microsoft Office and Google Workspace, and strong communication and organizational skills. Indonesian fluency and basic English are required.

Qualifications

• Education status as detailed: final-year student or fresh graduate in related fields with no active classes left.
• Prior experience in student organizations, committees, or internships handling administration, logistics/inventory, or secretarial duties.
• Proficient in Microsoft Office and Google Workspace for data tracking and reporting.
• Strong communication, organizational, and detail-oriented skills.
• Indonesian language proficiency with basic English.

Responsibilities

• Office Inventory & Asset Management: monitor and manage stocks and assist replenishment.
• Document Administration: organize and maintain GA documents and utility invoices.
• Digital Archiving: scan and upload documents to Google Drive folders.
• Vendor & Facility Coordination: coordinate with third-party vendors for facilities and daily operations.
• Admin & Expense Support: track quotes, organize receipts, and compile expense summaries.
• General Support: perform ad-hoc administrative tasks as required by the team.

Skills

Attention to detail

Organizational skills

Proactive

Communication

Indonesian language (written & verbal)

English (basic)

Education

Final-year student or fresh graduate in Business Administration, Office Management, Industrial Engineering, Logistics/Supply Chain, Public Administration, Communications or related field

Tools

Microsoft Office (Excel, Word)

Google Workspace (Sheets, Docs)

Job description

Key Responsibilities

• Office Inventory & Asset Management: Monitor, record, and manage stocks of daily office supplies and assist with the replenishment process.
• Document Administration: Organize, compile, and maintain General Affairs administrative documents and operational utility invoices.
• Digital Archiving: Scan physical documents and upload them systematically to designated Google Drive folders.
• Vendor & Facility Coordination: Assist in coordinating with third-party vendors to ensure office facilities, maintenance, and daily operations run smoothly.
• Admin & Expense Support: Help the team track vendor quotes, organize receipt records, and compile operational expense summaries.
• General Support: Assist with ad-hoc administrative and operational tasks as required by the team.

Candidate Requirements

• Education Status: Final-year students or fresh graduates majoring in Business Administration, Office Management, Industrial Engineering, Logistics/Supply Chain Management, Public Administration, Communications, or other related fields (must have no active classes left to ensure full commitment to the internship schedule).
• Experience: Prior experience in student organizations, committees, or previous internships handling administration, logistics/inventory, or secretarial duties.
• Technical Skills: Proficient in Microsoft Office (Excel & Word) and Google Workspace (Sheets & Docs) for data tracking and reporting.
• Soft Skills: High attention to detail, strong organizational skills, proactive, agile, and possesses good communication skills.
• Languages: Good command of Indonesian and basic English proficiency (written & verbal).

Work Arrangement & Location

• Work System: Hybrid (Includes WFH option on Fridays, subject to company policies).
• Office Location: Bintaro.