Factory GM Executive Assistant & Government Liaison

hengsen holding co.,ltd; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 80,000,000 - 150,000,000; Full time

Benefits offered by this job

Social insurance

Annual bonus

Career development

Weekends off

Job summary

hengsen holding co.,ltd in Surabaya seeks an experienced GM Assistant to provide comprehensive administrative and secretarial support to the Factory General Manager. The role includes scheduling, travel arrangements, meeting coordination, document drafting, and maintaining professional relations with local government bodies and suppliers.

You will act as the main liaison for government affairs, manage communications, permits, and inspections, and assist in cross-department coordination.

Qualifications

• Minimum 1–2 years working experience in GM Assistant, Admin Supervisor, Government Liaison or Business Assistant in manufacturing

Responsibilities

• Provide administrative and secretarial support to the Factory General Manager, including daily schedule arrangement, business trip arrangement, meeting organization, document drafting, filing and follow-up of daily work tasks
• Act as key liaison for local government institutions, handle daily communication, official inspections, permit and document processing, policy update collection
• Maintain good government relations to ensure factory compliance with local regulations
• Manage customer and supplier reception, arrange visiting schedules, onsite tours, meeting coordination
• Provide on-site interpretation and follow-up of business communication
• Maintain professional company image
• Assist GM in internal factory coordination and cross-department work follow-up
• Sort meeting minutes and consolidate daily operation data
• Support vendor communication and routine business coordination
• Complete ad-hoc tasks assigned by General Manager

Skills

Fluent English

MS Office

Communication

Multitasking

Job description

hengsen holding co.,ltd in Surabaya seeks an experienced GM Assistant to provide comprehensive administrative and secretarial support to the Factory General Manager. The role includes scheduling, travel arrangements, meeting coordination, document drafting, and maintaining professional relations with local government bodies and suppliers.

You will act as the main liaison for government affairs, manage communications, permits, and inspections, and assist in cross-department coordination.