General Manager Assistant

hengsen holding co.,ltd; Surabaya ꦱꦸꦫꦧꦪ; Vor Ort; IDR 80.000.000 - 150.000.000; Vollzeit

Benefits dieser Stelle

Social insurance

Annual bonus

Career development

Weekends off

Zusammenfassung

hengsen holding co.,ltd in Surabaya seeks an experienced GM Assistant to provide comprehensive administrative and secretarial support to the Factory General Manager. The role includes scheduling, travel arrangements, meeting coordination, document drafting, and maintaining professional relations with local government bodies and suppliers.

You will act as the main liaison for government affairs, manage communications, permits, and inspections, and assist in cross-department coordination.

Qualifikationen

• Minimum 1–2 years working experience in GM Assistant, Admin Supervisor, Government Liaison or Business Assistant in manufacturing

Aufgaben

• Provide administrative and secretarial support to the Factory General Manager, including daily schedule arrangement, business trip arrangement, meeting organization, document drafting, filing and follow-up of daily work tasks
• Act as key liaison for local government institutions, handle daily communication, official inspections, permit and document processing, policy update collection
• Maintain good government relations to ensure factory compliance with local regulations
• Manage customer and supplier reception, arrange visiting schedules, onsite tours, meeting coordination
• Provide on-site interpretation and follow-up of business communication
• Maintain professional company image
• Assist GM in internal factory coordination and cross-department work follow-up
• Sort meeting minutes and consolidate daily operation data
• Support vendor communication and routine business coordination
• Complete ad-hoc tasks assigned by General Manager

Kenntnisse

Fluent English

MS Office

Communication

Multitasking

Jobbeschreibung

Provide full-range administrative and secretarial support to the Factory General Manager, including daily schedule arrangement, business trip arrangement, meeting organization, document drafting, filing and follow-up of daily work tasks. Act as the key liaison for local government institutions, handle daily communication, official inspections, permit and document processing, policy update collection, and maintain good government relations to ensure factory compliance with local regulations. Responsible for customer and supplier reception, arrange visiting schedules, onsite tours, meeting coordination, on-site interpretation and follow-up of business communication, maintain professional company image.

Key responsibilities

Provide administrative and secretarial support to the Factory General Manager, including daily schedule arrangement, business trip arrangement, meeting organization, document drafting, filing and follow-up of daily work tasks

Act as key liaison for local government institutions, handle daily communication, official inspections, permit and document processing, policy update collection

Maintain good government relations to ensure factory compliance with local regulations

Manage customer and supplier reception, arrange visiting schedules, onsite tours, meeting coordination

Provide on-site interpretation and follow-up of business communication

Maintain professional company image

Assist GM in internal factory coordination and cross-department work follow-up

Sort meeting minutes and consolidate daily operation data

Support vendor communication and routine business coordination

Complete ad-hoc tasks assigned by General Manager

About you

Minimum 1-2 years working experience as GM Assistant, Admin Supervisor, Government Liaison or Business Assistant in manufacturing factory

Fluent English (spoken and written), able to handle full English business meetings, government affairs and official documents

Mandarin language skills are a strong plus

Familiar with local government working procedures, industrial compliance and business reception standards

Strong communication, coordination and problem-solving skills

Able to manage multiple tasks independently under pressure

High confidentiality awareness, responsible, proactive and detail-oriented

Proficient in MS Office (Word, Excel, PPT)

Competitive local salary package based on experience and capability

Official working schedule, weekend off and public holidays

Social insurance and company welfare

Annual bonus and career development opportunity

Stable manufacturing factory working environment with friendly team atmosphere

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