Facility Coordinator

FAA-PT Jones Lang Lasalle; Jakarta Pusat; On-site; IDR 48,000,000 - 72,000,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a Facility Coordinator to be the operational heartbeat of our Jakarta sites. You will respond to service requests, coordinate with vendors, and monitor work orders to keep tenants comfortable and buildings safe and efficient.

You will work with property managers, engineers, and client representatives to anticipate needs and support proactive maintenance. Requirements include 2+ years in facilities coordination, strong communication, MS Office

Qualifications

• 2+ years of experience in facilities coordination, property administration, or a related support role.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new software platforms.
• Clear, professional written and verbal communication skills.
• Ability to work both independently and as part of a collaborative team.
• Basic understanding of building systems, maintenance practices, or facility operations.
• Strong customer service orientation with a solutions-focused mindset.

Responsibilities

• Respond to and track facility service requests, ensuring timely resolution and clear communication with requestors.
• Coordinate with vendors and contractors on scheduled maintenance, repairs, and ongoing facility projects.
• Monitor work order systems (CMMS/CAFM) to ensure accurate logging, prioritization, and close-out of tasks.
• Support compliance with health, safety, and environmental regulations across the site.
• Assist with budget tracking, invoice processing, and purchase order management for facility-related expenses.
• Conduct regular site walkthroughs to identify maintenance needs and ensure a safe, clean, and functional environment.
• Help onboard new vendors and maintain accurate records of service contracts and performance.
• Collaborate with property management and engineering teams to support larger capital or space planning projects.
• Provide front-line support to tenants and occupants, helping create a positive, welcoming workplace experience.

Skills

Facilities coordination

Organizational skills

MS Office Suite

Communication skills

Team collaboration

Building systems knowledge

Customer service

Education

Business/Facilities degree

Tools

CMMS/CAFM

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. As a Facility Coordinator, you'll be the operational heartbeat of the properties you support, making sure the day-to-day runs smoothly for tenants, vendors, and colleagues alike. You'll coordinate maintenance requests, oversee vendor performance, and keep facility operations aligned with service standards and client expectations. We are collectively shaping a brighter way for our clients, ourselves, and our fellow employee and this role is where that mission becomes tangible, one work order and one well-run building at a time. Work closely with property managers, engineers, and client representatives to anticipate needs before they become problems, bringing a proactive, detail-oriented approach to everything from safety compliance to space utilization. This is a role for someone who finds genuine satisfaction in keeping things running well and who wants to grow within a global platform that invests in their development.

Roles and Responsibility

• Respond to and track facility service requests, ensuring timely resolution and clear communication with requestors
• Coordinate with vendors and contractors on scheduled maintenance, repairs, and ongoing facility projects
• Monitor work order systems (CMMS/CAFM) to ensure accurate logging, prioritization, and close-out of tasks
• Support compliance with health, safety, and environmental regulations across the site
• Assist with budget tracking, invoice processing, and purchase order management for facility-related expenses
• Conduct regular site walkthroughs to identify maintenance needs and ensure a safe, clean, and functional environment
• Help onboard new vendors and maintain accurate records of service contracts and performance
• Collaborate with property management and engineering teams to support larger capital or space planning projects
• Provide front-line support to tenants and occupants, helping create a positive, welcoming workplace experience

Required qualifications:

• 2+ years of experience in facilities coordination, property administration, or a related support role
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new software platforms
• Clear, professional written and verbal communication skills
• Ability to work both independently and as part of a collaborative team
• Basic understanding of building systems, maintenance practices, or facility operations
• Strong customer service orientation with a solutions-focused mindset

Preferred qualifications:

• Experience using work order or CMMS/CAFM
• Familiarity with commercial real estate, property management, or corporate facilities environments
• Associate's or bachelor's degree in business, facilities management, or a related field
• Knowledge of health, safety, and environmental compliance standards
• Experience supporting vendor management or procurement processes

Location: On-site –Jakarta, Indonesia

Jones Lang LaSalle (‘JLL’) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.