Export-Import Documentation Specialist

Pt Infinite Tech Batam; Batam; Remote; IDR 60,000,000 - 110,000,000; Full time

Benefits offered by this job

Health benefits

Work from anywhere in Indonesia

Remote-friendly environment

Job summary

WhatJobs Direct is seeking a Fully Remote Administrative Specialist to manage document control across initiatives in Indonesia. You will ensure accurate records, version control, and compliant workflows in a distributed team environment.

The role emphasizes meticulous organization, proactive process improvements, and strong written communication as you support audits, approvals, and centralized digital repositories from a remote location.

Qualifications

• Proven experience in document control, administrative support, or related role.
• Strong understanding of document management principles and version control.
• Proficiency with digital document management systems and online collaboration tools.
• Excellent organizational skills and attention to detail for remote work.
• Ability to work independently and meet deadlines with minimal supervision.
• Effective written and verbal communication for remote collaboration.
• Familiarity with administrative procedures and standard office software.
• High school diploma; additional admin or information management training is a plus.

Responsibilities

• Oversee the lifecycle of company documents from creation to archiving.
• Develop and implement standardized document control procedures.
• Maintain a centralized digital repository with proper indexing and version control.
• Ensure documents are accurate, up-to-date, and accessible to authorized personnel.
• Conduct regular audits and identify areas for improvement.
• Train staff on document control best practices and systems usage.
• Manage retrieval of documents for audits, legal requests, or internal reviews.
• Collaborate with departments to gather and organize required documentation.
• Monitor compliance with policies and regulatory requirements.
• Propose enhancements to the document control system to improve effectiveness.

Skills

Document control

Administrative support

Remote work

Education

High school diploma

Certificate in administration

Tools

SharePoint

Google Drive

Microsoft Office

Google Workspace

Job description

Fully Remote Administrative Specialist - Document Control

About the Role WhatJobs Direct is looking for a highly meticulous and self-motivated Fully Remote Administrative Specialist to manage critical document control functions. This position is ideal for an organized professional who thrives in a remote-first environment and excels at maintaining organized digital records. You will play a vital role in ensuring the integrity, accuracy, and accessibility of our client's documentation from anywhere. As a fully remote employee, you will have the flexibility to work from your preferred location while collaborating effectively with a distributed team. This role demands a keen eye for detail and a commitment to upholding stringent document management standards, contributing significantly to the operational efficiency of Surabaya-based projects, despite the remote nature of the work. We value candidates who are proactive in identifying and implementing improvements in document handling procedures.

Key Responsibilities

• Oversee the entire lifecycle of company documents, including creation, review, approval, distribution, and archiving.
• Develop and implement standardized document control procedures and systems to ensure compliance and efficiency.
• Maintain a centralized digital repository for all official documents, ensuring proper categorization, indexing, and version control.
• Ensure all documents are accurate, up-to-date, and readily accessible to authorized personnel.
• Conduct regular audits of documentation to identify any discrepancies or areas for improvement.
• Train and support staff on document control best practices and the use of document management systems.
• Manage the retrieval of documents for audits, legal requests, or internal reviews.
• Collaborate with various departments to gather and organize necessary documentation.
• Monitor compliance with company policies and regulatory requirements related to document management.
• Propose and implement enhancements to the document control system to improve its effectiveness and user experience.

Requirements

• Proven experience in document control, administrative support, or a related role, preferably within a remote setting.
• Strong understanding of document management principles, version control, and record-keeping best practices.
• Proficiency with digital document management systems (e.g., SharePoint, Google Drive, or similar platforms).
• Excellent organizational skills and meticulous attention to detail are essential for this remote position.
• Ability to work independently, manage multiple tasks, and meet deadlines without direct supervision.
• Effective written and verbal communication skills, crucial for remote collaboration.
• Experience in developing and implementing administrative procedures.
• Familiarity with standard office software (Microsoft Office Suite, Google Workspace).
• A proactive approach to identifying and solving problems related to document management.
• High school diploma or equivalent; further education or certification in administration or information management is a plus.

Benefits This fully remote position offers the ultimate flexibility in your work arrangement. You will receive a competitive salary, health benefits, and opportunities for professional growth. Work from anywhere in Indonesia while contributing to a globally connected team. Join WhatJobs Direct and embrace a career that values autonomy and efficiency.