Arsitek Fit Out: Desain Interior & Shop Drawing

Pt Sultan Asia Mandiri; Sidoarjo; Remote; IDR 80,000,000 - 120,000,000; Full time

Benefits offered by this job

Paid time off

Professional development

Strong remote team support

Job summary

Pt Sultan Asia Mandiri is seeking a meticulous Remote Construction Document Controller to manage project documentation for international construction projects. The role supports Indonesia-based teams, including Semarang, in a fully remote capacity, with a focus on accuracy, version control, and timely distribution.

The ideal candidate will have strong experience with document management software (Aconex, Procore, SharePoint), excellent organizational skills, and the ability to work independently

Qualifications

• 3+ years of experience as a Document Controller in construction preferred.
• Proficiency with document management systems and standard procedures.

Responsibilities

• Establish, maintain, and manage a systematic document control system for all project-related documentation (drawings, specifications, RFIs, submittals, reports).
• Ensure documents are registered, filed, tracked, and distributed accurately and timely per procedures.
• Manage flow of documents between internal teams, external consultants, contractors, and clients.
• Maintain up-to-date database with version control and archiving.
• Facilitate review and approval process for project documentation.
• Generate document status reports for stakeholders.
• Ensure compliance with company policies and project requirements.
• Assist teams in retrieving and managing project information.
• Provide training and support on document control procedures.
• Maintain confidentiality and security of all documentation.

Skills

Attention to detail

Organizational skills

Independent work

English communication

Education

High school diploma or equivalent

Certificate/degree in administration or information management

Tools

Aconex

Procore

SharePoint

Job description

About the Role

Our client, a dynamic construction and development company operating internationally, is seeking a meticulous and highly organized Remote Construction Document Controller. This fully remote position is crucial for maintaining the integrity and accessibility of all project documentation. You will be responsible for establishing and managing a systematic approach to document control across various construction projects, supporting teams based in Indonesia, including those in the Semarang area. The ideal candidate will have a strong background in document management systems, exceptional attention to detail, and the ability to work independently and efficiently in a virtual environment. This role offers a fantastic opportunity to contribute to significant projects while enjoying the benefits of remote work. Our client provides a competitive salary, health benefits, and opportunities for professional development in the field of project information management.

Key Responsibilities

• Establish, maintain, and manage a systematic document control system for all project-related documentation (e.g., drawings, specifications, RFIs, submittals, reports).


• Ensure all documents are registered, filed, tracked, and distributed accurately and in a timely manner according to company and project procedures.


• Manage the flow of project-related documentation between internal teams, external consultants, contractors, and clients.


• Maintain an up-to-date database of all project documents, ensuring version control and proper archiving.


• Facilitate the review and approval process for all project documentation.


• Generate document status reports and circulate them to relevant stakeholders.


• Ensure compliance with company policies and project-specific requirements for document management.


• Assist project teams in retrieving and managing project information.


• Provide training and support to project personnel on document control procedures and systems.


• Maintain confidentiality and security of all project documentation.

Requirements

• High school diploma or equivalent; a certificate or degree in administration, information management, or a related field is preferred.


• Minimum of 3 years of experience as a Document Controller, preferably within the construction industry.


• Proficiency in using document management software and systems (e.g., Aconex, Procore, SharePoint, or similar).


• Excellent understanding of document control principles and best practices.


• Strong organizational skills and meticulous attention to detail.


• Ability to work independently, manage time effectively, and meet deadlines in a remote setting.


• Good communication and interpersonal skills.


• Proficiency in English is essential for effective communication with international teams and for handling technical documentation.


• Familiarity with Indonesian construction project documentation is a plus.


• Reliable internet connection and a dedicated home office setup are required.

Benefits

Benefits include generous paid time off, opportunities to learn and utilize advanced document management tools, and a supportive virtual team environment.