Remote Document Control Specialist

Pt Infinite Tech Batam; Batam; Remote; IDR 60,000,000 - 110,000,000; Full time

Benefits offered by this job

Health benefits

Work from anywhere in Indonesia

Remote-friendly environment

Job summary

WhatJobs Direct is seeking a Fully Remote Administrative Specialist to manage document control across initiatives in Indonesia. You will ensure accurate records, version control, and compliant workflows in a distributed team environment.

The role emphasizes meticulous organization, proactive process improvements, and strong written communication as you support audits, approvals, and centralized digital repositories from a remote location.

Qualifications

• Proven experience in document control, administrative support, or related role.
• Strong understanding of document management principles and version control.
• Proficiency with digital document management systems and online collaboration tools.
• Excellent organizational skills and attention to detail for remote work.
• Ability to work independently and meet deadlines with minimal supervision.
• Effective written and verbal communication for remote collaboration.
• Familiarity with administrative procedures and standard office software.
• High school diploma; additional admin or information management training is a plus.

Responsibilities

• Oversee the lifecycle of company documents from creation to archiving.
• Develop and implement standardized document control procedures.
• Maintain a centralized digital repository with proper indexing and version control.
• Ensure documents are accurate, up-to-date, and accessible to authorized personnel.
• Conduct regular audits and identify areas for improvement.
• Train staff on document control best practices and systems usage.
• Manage retrieval of documents for audits, legal requests, or internal reviews.
• Collaborate with departments to gather and organize required documentation.
• Monitor compliance with policies and regulatory requirements.
• Propose enhancements to the document control system to improve effectiveness.

Skills

Document control

Administrative support

Remote work

Education

High school diploma

Certificate in administration

Tools

SharePoint

Google Drive

Microsoft Office

Google Workspace

Job description

WhatJobs Direct is seeking a Fully Remote Administrative Specialist to manage document control across initiatives in Indonesia. You will ensure accurate records, version control, and compliant workflows in a distributed team environment.

The role emphasizes meticulous organization, proactive process improvements, and strong written communication as you support audits, approvals, and centralized digital repositories from a remote location.