Executive Secretary & Office Operations Lead

Siloam Hospitals Group; Jakarta Barat; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

Siloam Hospitals Group in Jakarta Selatan is seeking a detail-oriented Secretary to support office operations and specialist doctors. You’ll ensure efficient communication, precise record-keeping, and smooth scheduling across departments and executives.

Ideal candidates are organized, proactive, and capable of handling multiple priorities in a fast-paced healthcare setting, while maintaining professionalism and strong interpersonal skills.

Qualifications

• Bachelor's degree required.
• Proficient in Microsoft Office with excellent written and verbal English.
• Strong organizational and time management abilities.
• Ability to multitask and manage multiple priorities.
• Professional demeanor with strong interpersonal and customer service skills.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with efficiency.
• Prepare, format, and distribute correspondence, reports, and presentations using Microsoft Office.
• Maintain organized filing systems (digital and physical) with accurate record-keeping.
• Answer phones, greet visitors, and provide professional customer service.
• Coordinate office operations, including supplies, inventory, and vendor relations.
• Transcribe meeting notes and maintain detailed minutes with accuracy.
• Support multiple teams by prioritizing tasks and meeting deadlines.
• Assist with event planning, travel arrangements, and logistical coordination.
• Handle general administrative duties and ensure compliance with office protocols.
• Manage administration for specialist doctors, including cooperation agreements and licenses.

Skills

English communication

Organization

Time management

Multitasking

Customer service

Education

Bachelor Degree

Tools

Microsoft Office

Job description

Siloam Hospitals Group in Jakarta Selatan is seeking a detail-oriented Secretary to support office operations and specialist doctors. You’ll ensure efficient communication, precise record-keeping, and smooth scheduling across departments and executives.

Ideal candidates are organized, proactive, and capable of handling multiple priorities in a fast-paced healthcare setting, while maintaining professionalism and strong interpersonal skills.