Secretary

Siloam Hospitals Group (Tbk); Depok; On-site; IDR 44,640,000 - 89,280,000; Full time

Job summary

Siloam Hospitals Group is seeking a detail-oriented Secretary to join our Depok office in Jawa Barat, Indonesia. You will support multiple departments, maintain organized records, and coordinate schedules to ensure smooth operations and effective communication.

The role emphasizes strong English communication, organization, and a proactive approach to administrative tasks within a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent.
• Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities.
• Demonstrated ability to multitask and manage multiple priorities.
• Proficiency in data entry and record-keeping with meticulous attention to detail.
• Professional demeanor with strong interpersonal and customer service skills.
• Ability to work collaboratively within a team environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with efficiency and transparency.
• Prepare, format, and distribute correspondence, reports, and presentations using Microsoft Office Suite.
• Maintain organized filing systems (both digital and physical) and ensure accurate record-keeping and data entry.
• Answer phones, greet visitors, and provide exceptional customer service with a friendly and professional demeanor.
• Coordinate office operations, including ordering supplies, managing inventory, and liaising with vendors.
• Transcribe meeting notes and maintain detailed minutes with analytical precision.
• Support multiple team members and departments by prioritizing tasks and managing competing deadlines.
• Assist with event planning, travel arrangements, and logistical coordination as needed.
• Perform general administrative duties including mail distribution, document scanning, and database updates.
• Demonstrate flexibility and resilience in adapting to changing priorities and organizational needs.

Skills

English communication

Organizational skills

Time management

Multitasking

Customer service

Interpersonal skills

Education

High school diploma

Tools

Microsoft Office Suite

Job description

We're looking for a detail-oriented and organized Secretary to join our team in Depok, Jawa Barat, Indonesia. In this role, you'll be the backbone of our office operations, providing essential administrative support that keeps our organization running smoothly. As a collaborative team member, you'll work closely with various departments to ensure efficient communication, accurate record-keeping, and seamless scheduling. If you're someone who thrives in a fast-paced environment and takes pride in maintaining order while supporting your colleagues, we'd love to hear from you!

• Manage executive calendars, schedule meetings, and coordinate appointments with efficiency and transparency
• Prepare, format, and distribute correspondence, reports, and presentations using Microsoft Office Suite
• Maintain organized filing systems (both digital and physical) and ensure accurate record-keeping and data entry
• Answer phones, greet visitors, and provide exceptional customer service with a friendly and professional demeanor
• Coordinate office operations, including ordering supplies, managing inventory, and liaising with vendors
• Transcribe meeting notes and maintain detailed minutes with analytical precision
• Support multiple team members and departments by prioritizing tasks and managing competing deadlines
• Assist with event planning, travel arrangements, and logistical coordination as needed
• Perform general administrative duties including mail distribution, document scanning, and database updates
• Demonstrate flexibility and resilience in adapting to changing priorities and organizational needs

Qualifications

**Required Qualifications:**

• High school diploma or equivalent
• Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills in English
• Strong organizational and time management abilities
• Demonstrated ability to multitask and manage multiple priorities simultaneously
• Proficiency in data entry and record-keeping with meticulous attention to detail
• Professional demeanor with strong interpersonal and customer service skills
• Ability to work collaboratively within a team environment

**Preferred Qualifications:**

• 1-3 years of administrative or secretarial experience in a corporate setting
• Associate degree or relevant administrative certification
• Experience with scheduling software and office management systems
• Familiarity with basic accounting or financial record-keeping
• Knowledge of office protocols and business etiquette
• Experience supporting executive-level staff
• Bilingual capabilities (English and Indonesian)

Additional Information

Healthcare Services More than 10,000 employees

Siloam International Hospitals (Siloam) is Indonesia’s most progressive and innovative healthcare provider that has set the benchmark for high quality healthcare services in Indonesia. Siloam’s medical team of more than 500 general practitioners, 2,200 specialist doctors, and 9,000 nurses, allied health, and support staff, offers international quality healthcare services to nearly two million patients annually.

With equal access to medical care in Indonesia still a challenge, Siloam’s business strategy allows its hospital to operate on a lower cost based on economic of scale.

Siloam International Hospitals (Siloam) is Indonesia’s most progressive and innovative healthcare provider that has set the benchmark for high quality healthcare services in Indonesia. Siloam’s medical team of more than 500 general practitioners, 2,200 specialist doctors, and 9,000 nurses, allied health, and support staff, offers international quality healthcare services to nearly two million patients annually.

With equal access to medical care in Indonesia still a challenge, Siloam’s business strategy allows its hospital to operate on a lower cost based on economic of scale.

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