Organized Secretary & Office Operations Specialist

Siloam Hospitals Group (Tbk); Depok; On-site; IDR 44,640,000 - 89,280,000; Full time

Job summary

Siloam Hospitals Group is seeking a detail-oriented Secretary to join our Depok office in Jawa Barat, Indonesia. You will support multiple departments, maintain organized records, and coordinate schedules to ensure smooth operations and effective communication.

The role emphasizes strong English communication, organization, and a proactive approach to administrative tasks within a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent.
• Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities.
• Demonstrated ability to multitask and manage multiple priorities.
• Proficiency in data entry and record-keeping with meticulous attention to detail.
• Professional demeanor with strong interpersonal and customer service skills.
• Ability to work collaboratively within a team environment.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with efficiency and transparency.
• Prepare, format, and distribute correspondence, reports, and presentations using Microsoft Office Suite.
• Maintain organized filing systems (both digital and physical) and ensure accurate record-keeping and data entry.
• Answer phones, greet visitors, and provide exceptional customer service with a friendly and professional demeanor.
• Coordinate office operations, including ordering supplies, managing inventory, and liaising with vendors.
• Transcribe meeting notes and maintain detailed minutes with analytical precision.
• Support multiple team members and departments by prioritizing tasks and managing competing deadlines.
• Assist with event planning, travel arrangements, and logistical coordination as needed.
• Perform general administrative duties including mail distribution, document scanning, and database updates.
• Demonstrate flexibility and resilience in adapting to changing priorities and organizational needs.

Skills

English communication

Organizational skills

Time management

Multitasking

Customer service

Interpersonal skills

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Siloam Hospitals Group is seeking a detail-oriented Secretary to join our Depok office in Jawa Barat, Indonesia. You will support multiple departments, maintain organized records, and coordinate schedules to ensure smooth operations and effective communication.

The role emphasizes strong English communication, organization, and a proactive approach to administrative tasks within a fast-paced healthcare environment.