Executive Administrative Assistant & Office Coordinator

SmartRecruiters, Inc.; Bekasi; On-site; IDR 48,000,000 - 72,000,000; Full time

Job summary

We are seeking a detail-oriented Secretary to join our team at Siloam Sentosa Bekasi, Jawa Barat, Indonesia. The successful candidate will support office operations, manage calendars, prepare correspondence, and maintain orderly records to help staff communicate effectively.

This role requires strong English communication, excellent organization, and the ability to multitask in a fast-paced environment. Based in Bekasi, the Secretary will collaborate with multiple departments, assist with event

Qualifications

• Proven experience with Microsoft Office Suite.
• Excellent written and verbal communication in English.
• Strong organizational and time management abilities.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, format, and distribute correspondence, reports, and presentations using Microsoft Office Suite.
• Maintain organized filing systems (digital and physical) and ensure accurate record-keeping.
• Answer phones, greet visitors, and provide exceptional customer service.
• Coordinate office operations, including ordering supplies and liaising with vendors.
• Transcribe meeting notes and maintain detailed minutes.
• Support multiple team members by prioritizing tasks and managing deadlines.
• Assist with event planning, travel arrangements, and logistical coordination.
• Perform general administrative duties including mail distribution, scanning, and database updates.
• Demonstrate flexibility in adapting to changing priorities.

Skills

English communication

Organizational skills

Time management

Multitasking

Data entry accuracy

Customer service

Teamwork

Education

Associate degree or relevant administrative certification

Tools

Microsoft Office Suite

Job description

We are seeking a detail-oriented Secretary to join our team at Siloam Sentosa Bekasi, Jawa Barat, Indonesia. The successful candidate will support office operations, manage calendars, prepare correspondence, and maintain orderly records to help staff communicate effectively.

This role requires strong English communication, excellent organization, and the ability to multitask in a fast-paced environment. Based in Bekasi, the Secretary will collaborate with multiple departments, assist with event