Executive Secretary (Great Eastern Life Indonesia)

Great Eastern; Jakarta Pusat; On-site; IDR 167,400,000 - 334,800,000; Full time

Job summary

Great Eastern is seeking a seasoned Personal Assistant/Executive Assistant to support senior executives in Jakarta. You will manage complex calendars, coordinate travel, and streamline communications across teams and external stakeholders.

The role requires a minimum of a bachelor's degree and at least five years in similar administrative roles within financial services. Proficiency in Microsoft Office and professional discretion are essential.

Qualifications

• Bachelor's degree in Secretarial Studies, Administrative Management, Business Administration, or a related field.
• At least 5 years of experience as PA/EA/Secretary in insurance, banking, or financial services.
• Experience supporting Boards of Directors and Boards of Commissioners.

Responsibilities

• Read and analyze memos and reports to determine significance and plan distribution.
• Receive, sort, and distribute correspondence and maintain filing systems.
• Prepare agendas and arrange meetings for committees and boards.
• Manage executives' schedules and travel arrangements.
• Perform general office duties and coordinate office services.
• Coordinate travel, expenses, and itineraries.
• Serve as liaison between executives, teams, and external stakeholders.
• Assist in organizing company events and meetings.

Skills

English proficiency

Organizational skills

Time management

Multitasking

Discretion

Interpersonal skills

Customer service

Education

Bachelor's degree in Secretarial Studies

Bachelor's degree in Administrative Management

Bachelor's degree in Business Administration

Related field

Tools

Microsoft Office Suite

Job description

Job Description:

• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Receive, sort, and distribute incoming correspondence, including emails and faxes, and maintain an organized filing system for corporate documents, records, and reports.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Manage and maintain executives' schedule, including make travel arrangements for executives.
• Perform general office duties such as ordering supplies, maintaining records management systems, and coordinating and directing office services, such as personnel and housekeeping in order to aid executives.
• Coordinate travel arrangements, expense claims, and itineraries.
• Serve as a communication bridge between executives, teams, and external stakeholders.
• Assist in organizing company events, workshops, and business meetings.

Requirements:

• Minimum bachelor's degree in Secretarial Studies, Administrative Management, Business Administration, or related field.
• Minimum 5 years of relevant experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role in insurance, banking or financial services.
• Experience supporting Boards of Directors and Boards of Commissioners.
• Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities.
• Proven ability to manage multitask and multiple priorities simultaneously.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Proficiency in data entry and record-keeping with meticulous attention to detail.
• Professional demeanor with strong interpersonal and customer service skills.
• Ability to work collaboratively within a team environment.