Senior Executive Assistant & Board Liaison

Great Eastern; Jakarta Utara; On-site; IDR 167,400,000 - 334,800,000; Full time

Job summary

Great Eastern is seeking a seasoned Personal Assistant/Executive Assistant to support senior executives in Jakarta. You will manage complex calendars, coordinate travel, and streamline communications across teams and external stakeholders.

The role requires a minimum of a bachelor's degree and at least five years in similar administrative roles within financial services. Proficiency in Microsoft Office and professional discretion are essential.

Qualifications

• Bachelor's degree in Secretarial Studies, Administrative Management, Business Administration, or a related field.
• At least 5 years of experience as PA/EA/Secretary in insurance, banking, or financial services.
• Experience supporting Boards of Directors and Boards of Commissioners.

Responsibilities

• Read and analyze memos and reports to determine significance and plan distribution.
• Receive, sort, and distribute correspondence and maintain filing systems.
• Prepare agendas and arrange meetings for committees and boards.
• Manage executives' schedules and travel arrangements.
• Perform general office duties and coordinate office services.
• Coordinate travel, expenses, and itineraries.
• Serve as liaison between executives, teams, and external stakeholders.
• Assist in organizing company events and meetings.

Skills

English proficiency

Organizational skills

Time management

Multitasking

Discretion

Interpersonal skills

Customer service

Education

Bachelor's degree in Secretarial Studies

Bachelor's degree in Administrative Management

Bachelor's degree in Business Administration

Related field

Tools

Microsoft Office Suite

Job description

Great Eastern is seeking a seasoned Personal Assistant/Executive Assistant to support senior executives in Jakarta. You will manage complex calendars, coordinate travel, and streamline communications across teams and external stakeholders.

The role requires a minimum of a bachelor's degree and at least five years in similar administrative roles within financial services. Proficiency in Microsoft Office and professional discretion are essential.