Executive Secretary

PT Sarana Multigriya Finansial (Persero); Jakarta Pusat; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

PT Sarana Multigriya Finansial (Persero) seeks an experienced Executive Assistant to support the Board of Directors in Jakarta. You will manage schedules, correspondence, travel, and meeting materials with high professionalism and confidentiality.

The role requires a Bachelor’s degree and 6–10 years in executive support, with strong communication, coordination, MS Office proficiency, and fluency in Bahasa Indonesia and English.

Qualifications

• Bachelor's degree in any field
• 6–10 years of experience as an Executive Assistant
• Strong communication, coordination, and time-management skills
• Proficient in correspondence, minute-taking, and executive administration
• Fluent in Bahasa Indonesia and English, spoken and written

Responsibilities

• Manage the Board’s schedule, agenda, and business travel
• Coordinate meetings, prepare materials, and take minutes
• Handle executive correspondence and documents
• Serve as liaison between the Board and internal and external stakeholders
• Safeguard confidential information and support the Board’s daily operations

Skills

Executive Assistant

Communication

Coordination

Time management

Minute-taking

MS Office

AI tools

Bahasa Indonesia

English

Willing to travel

Education

Bachelor's degree

Tools

MS Office

Job description

About the Company

PT Sarana Multigriya Finansial (Persero) is a State-Owned Enterprise under the Ministry of Finance, serving as Indonesia’s secondary housing finance facility.

About the Role

We are seeking an experienced professional to support the Board of Directors by managing schedules, correspondence, coordination, and executive administration with high professionalism and confidentiality.

Key Responsibilities

• Manage the Board’s schedule, agenda, and business travel
• Coordinate meetings, prepare materials, and take minutes
• Handle executive correspondence and documents
• Serve as liaison between the Board and internal and external stakeholders
• Safeguard confidential information and support the Board’s daily operations

Qualifications

• Bachelor’s degree in any field; Communication, Public Relations, Secretarial Studies, or Business Administration preferred
• 6–10 years of experience as an Executive Assistant
• Strong communication, coordination, and time-management skills
• Proficient in correspondence, minute-taking, and executive administration
• Skilled in MS Office and able to use AI tools to boost productivity
• Fluent in Bahasa Indonesia and English, spoken and written
• Willing to travel as required

Personal Attributes

• High integrity, discretion, and professionalism
• Meticulous, dependable, and able to work independently and multitask
• Diplomatic, well-organized, and analytical
• Collaborative, with strong relationship-building skills

Equal Employment Opportunity

SMF is an equal opportunity employer. Selection is based solely on competence, qualifications, and experience, without discrimination on any personal grounds.

Important Information

• Our recruitment process is free of charge. Beware of anyone claiming to represent SMF who requests payment or personal data outside our official channels.
• Personal data will be used solely for recruitment purposes, in accordance with Law No. 27 of 2022 on Personal Data Protection.