Executive Personal Assistant to Senior Leaders | Jakarta

PT GCP Paint Chemical; Jakarta Barat; On-site; IDR 120,000,000 - 180,000,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Supportive work environment

Work-life balance

Job summary

PT GCP Paint Chemical is seeking an organised Personal Assistant to support senior management in Jakarta. The role focuses on calendar control, meeting preparation, travel logistics, document handling, and cross-department coordination.

You will draft communications, manage records, and maintain confidentiality while liaising with executives. A driving license is required; fluency in Chinese and Indonesian is essential, English preferred.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant.
• Excellent organisational and time management skills.
• Strong written and verbal communication in Chinese and Indonesian; English preferred.
• Proficiency in MS Word, Excel, PowerPoint and Outlook.
• Ability to maintain confidentiality and handle sensitive information.
• Professional demeanor with senior management interaction.
• Must have a valid driving license and ability to drive.
• Experience in a fast-paced corporate or manufacturing environment.

Responsibilities

• Manage executive calendars and complex diary arrangements.
• Prepare meetings with agendas and attendees.
• Handle confidential correspondence and maintain records.
• Draft and proof business communications and reports.
• Coordinate travel arrangements and itineraries.
• Process invoices and maintain financial records.
• Serve as first contact for visitors and external stakeholders.
• Organise and maintain office files and administrative systems.
• Support special projects and cross-department liaison.

Skills

Personal Assistant

Executive Support

Calendar Management

Travel Coordination

Communication

Discretion

MS Office

Tools

Microsoft Office

Job description

PT GCP Paint Chemical is seeking an organised Personal Assistant to support senior management in Jakarta. The role focuses on calendar control, meeting preparation, travel logistics, document handling, and cross-department coordination.

You will draft communications, manage records, and maintain confidentiality while liaising with executives. A driving license is required; fluency in Chinese and Indonesian is essential, English preferred.