Bilingual Executive Assistant — Chinese/Indonesian

BYD Indonesia; Jakarta Pusat; On-site; IDR 89,280,000 - 178,560,000; Full time

Job summary

BYD Indonesia is seeking a highly organized Personal Secretary to support senior executives in Jakarta. You will manage daily schedules, draft routine documents, coordinate meetings with Chinese and Indonesian partners, and safeguard confidential information.

This role requires fluency in Chinese and Indonesian, strong communication, meticulous document control, and the ability to work independently in a fast-paced environment, with occasional travel and a clean driving license.

Qualifications

• Bachelor's degree or above in Secretarial Studies, Administrative Management, Chinese Language.
• 1+ year experience as a personal secretary or executive assistant to a general manager; working with Chinese enterprises overseas is preferred.
• Fluent in Chinese and Indonesian; basic English reading/writing is a plus.

Responsibilities

• Coordinate daily schedules of senior executives and organize meetings; prepare minutes and follow up on actions.
• Manage document circulation, archiving, translation of Chinese and English materials, and routine notices/reports.
• Liaise between internal departments and external partners; manage visitors and cross-departmental coordination.
• Arrange travel, visas, itineraries, and monitor related administrative expenses.
• Assist in collecting business materials and reports; safeguard confidential information.

Skills

Communication skills

Coordination

Interpersonal skills

Detail-oriented

Independent worker

Confidentiality

Education

Bachelor's degree or higher in Secretarial Studies / Administrative Management / Chinese Language

Job description

BYD Indonesia is seeking a highly organized Personal Secretary to support senior executives in Jakarta. You will manage daily schedules, draft routine documents, coordinate meetings with Chinese and Indonesian partners, and safeguard confidential information.

This role requires fluency in Chinese and Indonesian, strong communication, meticulous document control, and the ability to work independently in a fast-paced environment, with occasional travel and a clean driving license.