Executive Personal Assistant to CEO | Travel & Admin Mastery

PT. AESENDIA INFINI INDONESIA; Jakarta Utara; On-site; IDR 200,880,000 - 301,320,000; Full time

Benefits offered by this job

Career growth

Supportive work environment

Job summary

Aesendia Infini Indonesia is seeking a proactive Personal Assistant to support the CEO and Managing Director with administrative and operational tasks. This role demands excellent organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include scheduling, coordinating meetings, handling travel, managing personal finances and correspondence, and ensuring confidentiality.

Qualifications

• Minimum 3 years of experience as a Personal Assistant or in a similar role.
• Detail-oriented, proactive, and responsible.
• Excellent organizational and time management skills.
• Strong English communication skills (written and spoken).

Responsibilities

• Manage and coordinate the personal schedules of the CEO and Managing Director, including appointments, meetings, and events.
• Run errands to stores, banks, and other necessary locations as needed.
• Manage billing, payments, and financial transactions for personal accounts.
• Handle travel and accommodation arrangements, ensuring all aspects are organized and executed with zero mistakes.
• Provide administrative support, including managing correspondence, phone calls, and emails.
• Maintain a high level of confidentiality and professionalism in all interactions.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

English proficiency

Travel flexibility

Professional appearance

Independent work

Job description

Aesendia Infini Indonesia is seeking a proactive Personal Assistant to support the CEO and Managing Director with administrative and operational tasks. This role demands excellent organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include scheduling, coordinating meetings, handling travel, managing personal finances and correspondence, and ensuring confidentiality.