Personal Assistant

PT. AESENDIA INFINI INDONESIA; Jakarta Utara; On-site; IDR 200,880,000 - 301,320,000; Full time

Benefits offered by this job

Career growth

Supportive work environment

Job summary

Aesendia Infini Indonesia is seeking a proactive Personal Assistant to support the CEO and Managing Director with administrative and operational tasks. This role demands excellent organization, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include scheduling, coordinating meetings, handling travel, managing personal finances and correspondence, and ensuring confidentiality.

Qualifications

• Minimum 3 years of experience as a Personal Assistant or in a similar role.
• Detail-oriented, proactive, and responsible.
• Excellent organizational and time management skills.
• Strong English communication skills (written and spoken).

Responsibilities

• Manage and coordinate the personal schedules of the CEO and Managing Director, including appointments, meetings, and events.
• Run errands to stores, banks, and other necessary locations as needed.
• Manage billing, payments, and financial transactions for personal accounts.
• Handle travel and accommodation arrangements, ensuring all aspects are organized and executed with zero mistakes.
• Provide administrative support, including managing correspondence, phone calls, and emails.
• Maintain a high level of confidentiality and professionalism in all interactions.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

English proficiency

Travel flexibility

Professional appearance

Independent work

Job description

At Aesendia Infini Indonesia, we take pride in our team of talented professionals, supported by nearly 20 years of management experience. Collaborating with global and local experts, including plastic surgeons, dermatologists, and aesthetic practitioners—positions us as a significant player in the industry. Our passion for bringing high-quality aesthetic devices to the Indonesian market drives us to pursue leadership through an unwavering commitment to innovation, excellence, and customer satisfaction.

Job Summary

A proactive and organized Personal Assistant to provide administrative and operational support to the executive. This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information while ensuring daily activities run smoothly.

Responsibilities

• Manage and coordinate the personal schedules of the CEO and Managing Director, including appointments, meetings, and events.
• Run errands to stores, banks, and other necessary locations as needed.
• Manage billing, payments, and financial transactions for personal accounts.
• Handle travel and accommodation arrangements, ensuring all aspects are organized and executed with zero mistakes.
• Provide administrative support, including managing correspondence, phone calls, and emails.
• Maintain a high level of confidentiality and professionalism in all interactions.

Requirements

• Minimum of 3 years of experience as a Personal Assistant or in a similar role, preferably managing multiple executives.
• Detail-oriented, proactive, and responsible.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills; proficiency in English at a minimum conversational level is required.
• Ability to work independently and manage multiple tasks efficiently.
• Fluent in English (written and spoken).
• Willing to travel and work flexibly when required.
• Well-groomed with a professional look, demonstrating a confident and engaging personality.

Attach your formal potrait for the last ±6 months within your CV.

What We Offer

• Career growth: As we grow, so do your opportunities. We invest in our people and promote from within.
• Supportive and collaborative work environment: Be a part of a vibrant and fast-paced team that values creativity, initiative, and excellence.

How many years' experience do you have as an Assistant to the Director?

Wholesale Businesses 11-50 employees

Aesendia Infini is a leading distributor company dedicated to bridging the Indonesian aesthetic industry players with the finest aesthetic medical supply since 2022. Our founders' extensive experience in the aesthetic medical supply field, working alongside global and local experts, including plastic surgeons, dermatologists, and aesthetic practitioners, positions us as a major industry player.

We prioritize cutting-edge technology and foster lasting relationships to empower our clients in the aesthetic sector and enhance market awareness across the country. We are not just a provider, we are your partner in success.

Aesendia Infini is a leading distributor company dedicated to bridging the Indonesian aesthetic industry players with the finest aesthetic medical supply since 2022. Our founders' extensive experience in the aesthetic medical supply field, working alongside global and local experts, including plastic surgeons, dermatologists, and aesthetic practitioners, positions us as a major industry player.

We prioritize cutting-edge technology and foster lasting relationships to empower our clients in the aesthetic sector and enhance market awareness across the country. We are not just a provider, we are your partner in success.