Executive Personal Assistant & Household Operations

PT Ever Living Ibuku; Provinsi Bali; On-site; IDR 89,280,000 - 167,400,000; Full time

Job summary

PT Ever Living Ibuku is seeking a highly organized Personal Assistant to support the Director with executive and personal duties in Bali, Indonesia. You will manage complex calendars, prepare briefing materials, coordinate travel, and oversee household operations to ensure smooth daily activities.

The role requires 3+ years in a similar position, exceptional organizational and communication skills, and proficiency in Google Workspace and AI tools.

Qualifications

• Fluent in written and spoken English.
• Proficient with Google Workspace and AI tools.
• Strong organizational skills with the ability to manage multiple priorities.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Excellent communication and high emotional intelligence.

Responsibilities

• Manage a complex and changing calendar across projects, travel, meetings, and personal commitments.
• Prepare for meetings with briefing notes and materials.
• Track actions and follow up on commitments to ensure decisions are not lost.
• Maintain a central task management system for all tasks and deadlines.
• Coordinate personal logistics and administration.
• Oversee household operations and staff coordination.
• Arrange domestic and international travel including flights, accommodation, visas, and documentation.
• Create and maintain organized information systems for personal, health, business, and household records.
• Develop SOPs and checklists for recurring activities.
• Support professional and personal relationships by tracking important events and coordinating gifts.

Skills

English fluency

Google Workspace

AI tools

Project management tools

Highly organized

Communication skills

Discretion

Tools

Google Workspace

Job description

PT Ever Living Ibuku is seeking a highly organized Personal Assistant to support the Director with executive and personal duties in Bali, Indonesia. You will manage complex calendars, prepare briefing materials, coordinate travel, and oversee household operations to ensure smooth daily activities.

The role requires 3+ years in a similar position, exceptional organizational and communication skills, and proficiency in Google Workspace and AI tools.