Executive Personal Assistant to Owner (Global Travel)

Bali Jobs Recruitment; Kuta Selatan; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

Our client, a luxury boutique business in Uluwatu, Bali, seeks a highly organized Personal Assistant to support the Owner with day-to-day personal and business operations, bringing order to a fast-paced environment.

Responsibilities include managing calendars and emails, coordinating travel, handling communications, and overseeing daily admin tasks. Must have 2+ years in a similar role, excellent English, discretion, and be Bali-based with on-site availability 1–2 days per week.

Qualifications

• Minimum of 2 years in a Personal Assistant, Executive Assistant, Chief of Staff role.
• Excellent written and spoken English with professional communication to executives and partners.
• Strong digital literacy with email management, calendars, Google Workspace, and AI tools.
• Extremely reliable, detail-oriented, and discreet with confidential information.
• Independent, proactive, and able to manage multiple projects in a fast-paced environment.
• Experience handling complex schedules, cross-time-zone meetings, and international travel logistics.
• Based in Bali and able to work on-site in Uluwatu 1–2 days per week.
• Experience handling both personal and business administration is a plus.
• Basic knowledge of German is a plus but not required.

Responsibilities

• Manage and organize incoming emails, prepare replies, and keep the inbox structured.
• Oversee the Owner's calendar, coordinate meetings across time zones, and prep documents.
• Maintain a system to track tasks, deadlines, and follow-ups; remind on important decisions.
• Turn informal conversations and messages into actionable tasks with clear follow-ups.
• Coordinate travel arrangements, including flights, accommodation, and itineraries.
• Act as primary contact and coordinate with partners, team members, and service providers.
• Provide administrative support, meeting notes, summaries, and personal logistics.
• Follow up with professionals to ensure deliverables progress smoothly.
• Identify process gaps and solve daily operational issues to avoid missed details.

Skills

Email management

Calendar management

Travel coordination

Cross-time-zone scheduling

Discretion

Independent work

English fluency

Google Workspace

AI tools familiarity

Tools

Gmail

Google Docs/Sheets

Calendar apps

Job description

Our client, a luxury boutique business in Uluwatu, Bali, seeks a highly organized Personal Assistant to support the Owner with day-to-day personal and business operations, bringing order to a fast-paced environment.

Responsibilities include managing calendars and emails, coordinating travel, handling communications, and overseeing daily admin tasks. Must have 2+ years in a similar role, excellent English, discretion, and be Bali-based with on-site availability 1–2 days per week.