Founder’s Personal Assistant — Bali On-Site & Proactive

Bali Jobs Recruitment; Kuta; On-site; IDR 200,880,000 - 312,480,000; Full time

Job summary

Our client, a luxury boutique business in Uluwatu, Bali, seeks a highly organized Personal Assistant to support the Owner with day-to-day operations. The role blends personal and business admin in a fast-moving environment.

You will manage complex schedules, coordinate travel across time zones, handle communications, and supervise daily workflows while maintaining discretion and reliability.

Qualifications

• At least 2 years as Personal/Executive Assistant or Chief of Staff.
• Excellent written and spoken English with senior executives.
• Strong digital literacy; proficient with Google Workspace and AI tools.
• Reliable, discreet with confidential information.
• Proactive and able to manage multiple projects in a fast-paced environment.
• Experience coordinating complex schedules and international travel.
• Based in Bali; on-site in Uluwatu 1–2 days per week.
• Experience handling personal and business administration a plus.
• Basic knowledge of German is a plus but not required.

Responsibilities

• Manage incoming emails, draft replies, keep inbox structured.
• Oversee Owner's calendar across time zones; prep documents.
• Track open tasks, deadlines, and follow-ups; remind Owner.
• Turn conversations into actionable tasks with clear steps.
• Coordinate travel arrangements and detailed itineraries.
• Coordinate with partners, team, drivers, and service providers.
• Provide administrative support including notes and reservations.
• Follow up with lawyers, accountants, consultants to move deliverables.
• Identify gaps and solve daily operational issues.

Skills

Personal Assistant

Executive Assistant

Chief of Staff

Calendar management

Travel coordination

Email management

Digital literacy

Discretion

Proactive mindset

Tools

Google Workspace

AI tools (ChatGPT)

Job description

Our client, a luxury boutique business in Uluwatu, Bali, seeks a highly organized Personal Assistant to support the Owner with day-to-day operations. The role blends personal and business admin in a fast-moving environment.

You will manage complex schedules, coordinate travel across time zones, handle communications, and supervise daily workflows while maintaining discretion and reliability.