Executive Office Assistant – Luxury Hotel Admin & Growth

Mandarin Oriental Group; Pluit; On-site; IDR 60,000,000 - 90,000,000; Full time

Benefits offered by this job

Learning & Development

MOstay

Health & Colleague Wellness

Job summary

Mandarin Oriental Jakarta is seeking an Executive Office Assistant to support the Hotel Manager and Administration & General team with a range of administrative duties. The role focuses on calendar management, drafting memorandums, and ensuring smooth information flow within the executive office.

You will handle minutes, correspondence, and presentations while maintaining confidentiality and a high standard of professionalism across all interactions.

Qualifications

• Diploma or Equivalent.
• Two-year degree or Apprenticeship.
• Minimum of 2 years experience as a Secretary/Administration Assistant.
• Excellent English and Indonesian communication skills both written/verbal.
• Must have the ability to take minutes/dictation.
• Excellent organizational skills.
• Ability to maintain a high degree of confidentiality.

Responsibilities

• Provides administrative support to the General Manager and Hotel Manager.
• Maintains the General Manager’s calendar and appointments.
• Attend, partake and take down minutes of all meetings and follow up with updates.
• Maintains office correspondence in proper and sequential order.
• Prepares presentations and documents for the General Manager and Hotel Manager.
• Maintain daily communication between Executive Committee, Department Heads and Managers.
• Coordinates with colleagues to ensure efficient flow of communication to and from the administration office.

Skills

Secretarial experience

Administrative support

English & Indonesian communication

Calendar management

Education

Diploma or Equivalent

Two-year degree or Apprenticeship

Tools

Computer literacy

Job description

Mandarin Oriental Jakarta is seeking an Executive Office Assistant to support the Hotel Manager and Administration & General team with a range of administrative duties. The role focuses on calendar management, drafting memorandums, and ensuring smooth information flow within the executive office.

You will handle minutes, correspondence, and presentations while maintaining confidentiality and a high standard of professionalism across all interactions.