Executive Office Assistant — Luxury Hotel (Growth, Benefits)

Mandarin Oriental Group; Jakarta Pusat; On-site; IDR 30,000,000 - 60,000,000; Full time

Benefits offered by this job

Learning & Development

MOstay

Heath & Colleague Wellness

Retirement Plans

Job summary

Mandarin Oriental Jakarta is seeking an Executive Office Assistant to support the Hotel Manager and the Administration & General team. The role focuses on coordinating schedules, drafting communications, minute-taking, and maintaining efficient office operations.

The ideal candidate will have a diploma or equivalent, at least two years of secretarial experience, and excellent English and Indonesian communication skills, with high confidentiality and organizational abilities.

Qualifications

• Diploma or equivalent required; two-year degree or apprenticeship preferred.
• Minimum 2 years experience as Secretary/Administration Assistant.
• Excellent English and Indonesian communication skills, written and verbal.
• Strong organizational skills and ability to maintain confidentiality.
• Ability to manage multiple tasks and work under pressure.

Responsibilities

• Provide administrative support to the General Manager and Hotel Manager.
• Maintain GM/Hotel Manager calendars, schedule appointments and take minutes.
• Prepare presentations and documents for the General Manager and Hotel Manager.
• Maintain office filing and ensure orderly correspondence.
• Coordinate with departments for efficient information flow and communication.

Skills

English

Indonesian

Communications

Microsoft Office

Education

Diploma or Equivalent

Two-year degree or Apprenticeship

Tools

Microsoft Office

Job description

Mandarin Oriental Jakarta is seeking an Executive Office Assistant to support the Hotel Manager and the Administration & General team. The role focuses on coordinating schedules, drafting communications, minute-taking, and maintaining efficient office operations.

The ideal candidate will have a diploma or equivalent, at least two years of secretarial experience, and excellent English and Indonesian communication skills, with high confidentiality and organizational abilities.