Executive Personal Assistant & Schedule Maestro

Thamrin Group; Palembang; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

A diversified enterprise in Palembang is seeking a Personal Assistant to manage the executive's schedule and ensure smooth day-to-day operations. The ideal candidate will have a Bachelor’s degree and proficiency in Microsoft Office, with strong organizational and communication skills. This role is key for supporting strategic priorities and delivering exceptional service.

Qualifications

• Bachelor’s degree with active involvement in student organizations.
• Experienced in data management and basic financial recording.
• Highly organized, disciplined, and detail-oriented.
• Strong communication skills and proactive approach.

Responsibilities

• Manage the schedule, appointments, and travel arrangements of the executive.
• Handle correspondence, phone calls, and emails professionally.
• Prepare reports, presentations, and documents as required.
• Coordinate meetings and ensure smooth execution of activities.
• Maintain confidentiality and professionalism in interactions.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Detail-oriented

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Are you a highly organized and proactive professional with a passion for supporting executives? Do you excel in managing schedules, coordinating tasks, and ensuring everything runs smoothly? If you have a knack for multitasking and thrive in a fast-paced environment, you might be the perfect fit for us!

As a Personal Assistant, you will be responsible for providing comprehensive support to our executives, managing daily activities, and contributing to the overall efficiency of our operations.

Requirements:

• Possess a Bachelor's degree in Business Administration, Management, or a related field from a reputable university.
• Demonstrate a minimum of 2 years of hands-on experience as a Personal Assistant or in a similar role, showcasing a proven track record of effective support.
• Present a strong and diverse portfolio that substantiates organizational skills and highlights past accomplishments in executive support.
• Exhibit expert knowledge of office management systems, procedures, and familiarity with relevant tools and software.
• Showcase strong problem-solving skills and proficiency in multitasking to bring innovative and practical solutions to daily challenges.

Responsibilities:

• Take charge of managing the executive's schedule, including organizing meetings, appointments, and travel arrangements, ensuring adherence to timelines and priorities.
• Adjust plans and schedules to align with management needs, demonstrating the ability to pivot and meet evolving requirements.
• Manage, supervise, and coordinate tasks, fostering an environment where efficiency and effectiveness are prioritized. Ensure timely completion of tasks and documentation.
• Leverage expertise in tools such as Microsoft Office Suite, calendar management software, and communication platforms to enhance overall productivity.
• Exhibit a positive attitude, result-oriented mindset, and strong communication skills. Foster a collaborative environment, demonstrating effective teamwork and the ability to support and motivate team members.

Our selection procedure in a nutshell

If you want to become a part of our highly motivated and vibrant team, please click on the 'Apply for Position' button to send us your application! We are looking forward to hearing from you!