Executive Assistant to Managing Director – Global Music

PT Universal Music Indonesia; Kebayoran Baru; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

UMG Indonesia is seeking a highly organized Executive Assistant to support the Managing Director. This role ensures seamless day-to-day operations and enables leadership to focus on strategic priorities while coordinating across internal teams and external partners.

You will manage complex calendars, arrange travel and events, and act as a central liaison between the MD, executives, and regional stakeholders. Confidentiality, discretion, and a proactive, tech-savvy approach are essential.

Qualifications

• At least 5 years of experience in an Executive Assistant or similar role.
• Discreet, professional, and dependable with high confidentiality standards.
• Exceptional time and task management, coordination, and multitasking in fast-paced environments.

Responsibilities

• Manage complex calendars, scheduling meetings, travel, and key engagements for the Managing Director and Executives of UMG with precision and foresight.
• Act as a central point of coordination between the Managing Director and internal teams, regional/global stakeholders, and external partners.
• Coordinate meetings and leadership sessions.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Organize business travel, events, and executive-level engagements efficiently.
• Streamline administrative processes and identify opportunities to improve workflow and productivity.

Skills

Calendar management

Stakeholder coordination

Travel arrangements

Discretion and confidentiality

Time management

Education

Experience in Executive Assistant roles

Tools

MS Office

Google Workspace

Job description

UMG Indonesia is seeking a highly organized Executive Assistant to support the Managing Director. This role ensures seamless day-to-day operations and enables leadership to focus on strategic priorities while coordinating across internal teams and external partners.

You will manage complex calendars, arrange travel and events, and act as a central liaison between the MD, executives, and regional stakeholders. Confidentiality, discretion, and a proactive, tech-savvy approach are essential.