Executive Assistant

PT Universal Music Indonesia; Jakarta Utara; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

UMG Indonesia is seeking a highly organized Executive Assistant to support the Managing Director. This role ensures seamless day-to-day operations and enables leadership to focus on strategic priorities while coordinating across internal teams and external partners.

You will manage complex calendars, arrange travel and events, and act as a central liaison between the MD, executives, and regional stakeholders. Confidentiality, discretion, and a proactive, tech-savvy approach are essential.

Qualifications

• At least 5 years of experience in an Executive Assistant or similar role.
• Discreet, professional, and dependable with high confidentiality standards.
• Exceptional time and task management, coordination, and multitasking in fast-paced environments.

Responsibilities

• Manage complex calendars, scheduling meetings, travel, and key engagements for the Managing Director and Executives of UMG with precision and foresight.
• Act as a central point of coordination between the Managing Director and internal teams, regional/global stakeholders, and external partners.
• Coordinate meetings and leadership sessions.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Organize business travel, events, and executive-level engagements efficiently.
• Streamline administrative processes and identify opportunities to improve workflow and productivity.

Skills

Calendar management

Stakeholder coordination

Travel arrangements

Discretion and confidentiality

Time management

Education

Experience in Executive Assistant roles

Tools

MS Office

Google Workspace

Job description

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

The core values that comprise Universal Music Group areAuthenticity, Boldness, Creativity, Connection, DriveandInsight. These values are the essence of our people which makes UMG the most renowned company in the music industry.

Role Summary

UMG Indonesia is seeking a highly organized, proactive, and trusted Executive Assistant to support the Managing Director. This role is critical in ensuring seamless day-to-day operations, enabling leadership to stay focused on strategic priorities while maintaining strong coordination across internal and external stakeholders.

About the role:

• Manage complex calendars, scheduling meetings, travel, and key engagements for the Managing Director and Executives of UMG with precision and foresight.
• Act as a central point of coordination between the Managing Director and internal teams, regional/global stakeholders, and external partners.
• Coordinate meetings and leadership sessions.
• Handle confidential and sensitive information with the highest level of discretion and professionalism.
• Organize business travel, events, and executive-level engagements efficiently.
• Streamline administrative processes and identify opportunities to improve workflow and productivity.

Desirable Traits:

• At least 5 years of experience in an Executive Assistant or similar role, preferably supporting senior leadership.
• Discreet, professional, and dependable, with high standards for quality and confidentiality.
• Exceptional time and task management, project coordination, and multitasking abilities.Thrive in fast-paced environments and capable of working under pressure independently.
• Proven ability to build strong relationship with stakeholders at all levels and across the region.
• Solid organizational and prioritization skills.
• Self-motivated, resourceful and proactive.
• Business and tech-savvy, and comfortable with digital tools and systems.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) / Google Workspace.

About us:

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

The core values that comprise Universal Music Group areAuthenticity, Boldness, Creativity, Connection, DriveandInsight. These values are the essence of our people which makes UMG the most renowned company in the music industry.

What can I earn as an Executive Assistant