Executive Assistant to a Busy Founder (F&B & Fashion)

PT. TRIDENT TREEHOUSE CONSULTANCY; Provinsi Bali; On-site; IDR 180,000,000 - 300,000,000; Full time

Benefits offered by this job

Direct exposure to running multiple FB

Dynamic fast-paced role

Weekends and events support

Job summary

PT. TRIDENT TREEHOUSE CONSULTANCY is seeking a seasoned Personal/Executive Assistant to support a busy entrepreneur overseeing multiple F&B and fashion ventures in Bali. The right candidate thrives in a fast-paced, high-change environment, keeping schedules tight and events coordinated with precision.

This role requires weekends and evenings on occasion, with strong organizational and communication skills. You will manage calendars, coordinate meetings and travel, prep materials, and ensure

Qualifications

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant or Secretary to a business owner or senior leader.
• Highly disciplined and punctual; you make sure things happen on schedule.
• Resilient and hardworking; comfortable with long days and a demanding pace.
• Available to work flexible hours, including weekends, evenings and events.
• Excellent organisation and multitasking skills; able to handle many priorities at once.
• Proactive: you anticipate needs and solve problems before being asked.
• High level of discretion and integrity with confidential information.
• Fluent in Bahasa Indonesia and good English, written and spoken.
• Proficient in Microsoft Office / Google Workspace and WhatsApp for business coordination

Responsibilities

• Own and manage her daily, weekly and monthly schedule across all businesses
• Make sure every meeting, visit and appointment starts on time and is well prepared
• Plan ahead, anticipate conflicts and adjust the schedule quickly when priorities change
• Send reminders, confirm appointments and keep her informed of what is next
• Coordinate with outlet managers, store teams, suppliers and partners on her behalf
• Follow up on her instructions and make sure tasks are completed by the agreed deadlines
• Prepare meeting materials, take notes and track action items to completion
• Support collection launches, photo shoots, outlet openings and promotional activities
• Accompany her to meetings, outlet visits, business events and functions, including weekends and evenings
• Arrange travel: flights, accommodation, transport and itineraries

Skills

Scheduling

Executive support

Multitasking

Discretion

Bahasa Indonesia + English

Education

High school diploma or equivalent

Secretarial/EA certification (optional)

Tools

Microsoft Office

Google Workspace

WhatsApp for Business

Job description

PT. TRIDENT TREEHOUSE CONSULTANCY is seeking a seasoned Personal/Executive Assistant to support a busy entrepreneur overseeing multiple F&B and fashion ventures in Bali. The right candidate thrives in a fast-paced, high-change environment, keeping schedules tight and events coordinated with precision.

This role requires weekends and evenings on occasion, with strong organizational and communication skills. You will manage calendars, coordinate meetings and travel, prep materials, and ensure