Assistant to a Business Owner

PT. TRIDENT TREEHOUSE CONSULTANCY; Provinsi Bali; On-site; IDR 180,000,000 - 300,000,000; Full time

Benefits offered by this job

Direct exposure to running multiple FB

Dynamic fast-paced role

Weekends and events support

Job summary

PT. TRIDENT TREEHOUSE CONSULTANCY is seeking a seasoned Personal/Executive Assistant to support a busy entrepreneur overseeing multiple F&B and fashion ventures in Bali. The right candidate thrives in a fast-paced, high-change environment, keeping schedules tight and events coordinated with precision.

This role requires weekends and evenings on occasion, with strong organizational and communication skills. You will manage calendars, coordinate meetings and travel, prep materials, and ensure

Qualifications

• Minimum 2 years of experience as a Personal Assistant, Executive Assistant or Secretary to a business owner or senior leader.
• Highly disciplined and punctual; you make sure things happen on schedule.
• Resilient and hardworking; comfortable with long days and a demanding pace.
• Available to work flexible hours, including weekends, evenings and events.
• Excellent organisation and multitasking skills; able to handle many priorities at once.
• Proactive: you anticipate needs and solve problems before being asked.
• High level of discretion and integrity with confidential information.
• Fluent in Bahasa Indonesia and good English, written and spoken.
• Proficient in Microsoft Office / Google Workspace and WhatsApp for business coordination

Responsibilities

• Own and manage her daily, weekly and monthly schedule across all businesses
• Make sure every meeting, visit and appointment starts on time and is well prepared
• Plan ahead, anticipate conflicts and adjust the schedule quickly when priorities change
• Send reminders, confirm appointments and keep her informed of what is next
• Coordinate with outlet managers, store teams, suppliers and partners on her behalf
• Follow up on her instructions and make sure tasks are completed by the agreed deadlines
• Prepare meeting materials, take notes and track action items to completion
• Support collection launches, photo shoots, outlet openings and promotional activities
• Accompany her to meetings, outlet visits, business events and functions, including weekends and evenings
• Arrange travel: flights, accommodation, transport and itineraries

Skills

Scheduling

Executive support

Multitasking

Discretion

Bahasa Indonesia + English

Education

High school diploma or equivalent

Secretarial/EA certification (optional)

Tools

Microsoft Office

Google Workspace

WhatsApp for Business

Job description

We are looking for a disciplined, resilient and hardworking Assistant to support a successful entrepreneur who runs several businesses in food & beverage and fashion. Her schedule is packed and fast-moving: meetings, outlet visits, suppliers, launches and events, often on weekends. Your job is to keep her day under control and make sure everything happens exactly as planned and on time. This is not a 9-to-6 role. It suits someone with solid Personal Assistant experience who is energised by a demanding pace, stays calm under pressure and takes pride in getting things done.

Key responsibilities

Own and manage her daily, weekly and monthly schedule across all businesses

Make sure every meeting, visit and appointment starts on time and is well prepared

Plan ahead, anticipate conflicts and adjust the schedule quickly when priorities change

Send reminders, confirm appointments and keep her informed of what is next

Coordinate with outlet managers, store teams, suppliers and partners on her behalf

Follow up on her instructions and make sure tasks are completed by the agreed deadlines

Prepare meeting materials, take notes and track action items to completion

Support collection launches, photo shoots, outlet openings and promotional activities

Accompany her to meetings, outlet visits, business events and functions, including weekends and evenings

Arrange travel: flights, accommodation, transport and itineraries

About you

Minimum 2 years of experience as a Personal Assistant, Executive Assistant or Secretary to a business owner or senior leader

Highly disciplined and punctual; you make sure things happen on schedule

Resilient and hardworking; comfortable with long days and a demanding pace

Available to work flexible hours, including weekends, evenings and events

Excellent organisation and multitasking skills; able to handle many priorities at once

Proactive: you anticipate needs and solve problems before being asked

High level of discretion and integrity with confidential information

Fluent in Bahasa Indonesia and good English, written and spoken

Proficient in Microsoft Office / Google Workspace and WhatsApp for business coordination

What We Offer

Direct exposure to running multiple F&B and fashion businesses

A dynamic, fast-paced role where no two days are the same