Executive Assistant Secretary

TOP SKY MULTI INDUSTRIES; Jakarta Utara; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

Top Sky Multi Industries, a Soap Noodle manufacturer based in Indonesia, seeks a proactive executive assistant to partner with management and learn the business end-to-end.

You will handle calendars, documents, and communications, coordinate with internal teams and partners, and support various projects while developing a strong understanding of our products and manufacturing processes.

Qualifications

• Must be a quick learner able to grasp new concepts.
• Strong organizational skills and attention to detail.
• Fluent written and spoken English and Indonesian.

Responsibilities

• Provide day-to-day administrative support to management.
• Manage schedules, meetings, correspondence, documents, reports, and presentations.
• Coordinate with internal departments, customers, suppliers, and partners.

Skills

Adaptability

Organizational skills

Communication (English & Indonesian)

Multitasking

Problem solving

Computer literacy

Education

Diploma or Bachelor's degree in Business Administration/Office Management

Tools

Microsoft Office

Google Sheets

Job description

We are looking for a proactive and highly adaptable person to work closely with management. This is more than a traditional secretarial role — the successful candidate will be expected to learn and develop a strong understanding of our products, manufacturing process, sales, purchasing, logistics, and overall business operations.

Key responsibilities

• Provide day-to-day administrative and executive support to management
• Manage schedules, meetings, correspondence, documents, reports, and presentations
• Coordinate and follow up with internal departments, customers, suppliers, and business partners
• Assist management with research, data gathering, analysis, and various business projects
• Support different areas of the business as required and take ownership of assigned tasks
• Learn and understand the company's operations, products, and business processes
• Use technology and digital tools to improve efficiency and organization

About you

• Quick learner with strong ability to understand and adapt to new concepts
• Smart, proactive, organized, and strong in problem-solving
• Strong computer and technology skills; proficient in Microsoft Office and Google Sheets
• Strong written and verbal communication skills in English and Indonesian
• Excellent attention to detail and organizational skills
• Able to multitask, prioritize, and work effectively under deadlines
• Professional, trustworthy, responsible, and able to work independently
• Willing to take on different responsibilities and learn new areas of the business
• Previous experience as an Executive Assistant, Secretary, or administrative professional is preferred
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field is an advantage

About us

Top Sky Multi Industries is a Soap Noodle manufacturer based in Indonesia. Over the years we have cultivated lasting business relations with key stakeholders spanning across Asia, Australia, Africa, and Europe. With a production capacity of 12000Mt tons per month, our advanced facility combined with our expertise in the industry allows us to create a seamless business experience for all our partners in the soap Industry.