Executive Assistant: Precision Scheduling & Support

Scoot Bike Rental; Provinsi Bali; On-site; IDR 111,600,000 - 200,880,000; Full time

Job summary

Scoot Bike Rental in Bali seeks an organized Executive Secretary/PA to manage the executive’s calendar, appointments, and meeting logistics. You’ll handle correspondence, prepare reports, and coordinate travel.

The ideal candidate has a Bachelor’s degree or equivalent, strong time management and communication skills, and proficiency with Microsoft Office. You will maintain filing systems and support meetings and events. Ability to work independently while coordinating with others is essential.

Qualifications

• Bachelor’s degree or equivalent practical experience.
• Experience as Executive Secretary, Personal/Executive Assistant, or related role.
• Strong time management and organizational skills.
• Excellent written and spoken communication skills.
• Proficient in Microsoft Office applications.
• Able to manage multiple tasks accurately and efficiently.
• Professional attitude with integrity and discretion.
• Detail oriented with problem-solving ability.
• Able to work independently while coordinating with others.
• Ready to join as soon as possible.

Responsibilities

• Organize and manage the executive’s schedule, appointments, and meeting arrangements.
• Handle correspondence, phone calls, messages, and other communication professionally.
• Prepare and maintain reports, documents, presentations, and confidential files.
• Coordinate travel arrangements, accommodation, and itinerary planning for executive trips.
• Support the planning and execution of meetings, events, and engagements.
• Conduct basic research and compile information for reports or executive review.
• Serve as a communication bridge between the executive and stakeholders.
• Ensure all confidential information is managed carefully and securely.
• Monitor schedules, deadlines, and follow-up actions to support priorities.
• Maintain organized documentation and filing systems.
• Assist in administrative coordination to support efficient executive operations.
• Perform other secretarial and executive support tasks as required.

Skills

Time management

Organizational skills

Communication

MS Office

Multitasking

Discretion

Independent working

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

Scoot Bike Rental in Bali seeks an organized Executive Secretary/PA to manage the executive’s calendar, appointments, and meeting logistics. You’ll handle correspondence, prepare reports, and coordinate travel.

The ideal candidate has a Bachelor’s degree or equivalent, strong time management and communication skills, and proficiency with Microsoft Office. You will maintain filing systems and support meetings and events. Ability to work independently while coordinating with others is essential.