Executive Assistant & Office Operations Coordinator

Siloam Hospitals Group; Bekasi; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

Siloam Hospitals Group in Bekasi, West Java, Indonesia, seeks a detail-oriented Secretary to join Siloam Sentosa Bekasi. You will support office operations, manage calendars, prepare documents, and ensure smooth communication across departments in a fast-paced healthcare setting.

The role emphasizes organized record-keeping, efficient scheduling, and proactive service to staff and visitors, with a focus on professionalism and teamwork in a clinical environment.

Qualifications

• Bachelor degree is required.
• Proven experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication in English.
• Strong organizational and time management abilities.
• Ability to multitask and manage multiple priorities.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, format, and distribute correspondence, reports, and presentations.
• Maintain organized filing systems and ensure accurate record-keeping and data entry.
• Answer phones, greet visitors, and provide exceptional customer service.
• Coordinate office operations, including ordering supplies and liaising with vendors.
• Transcribe meeting notes and maintain detailed minutes.
• Support multiple team members and departments with prioritization and deadlines.
• Assist with event planning, travel arrangements, and logistical coordination.
• Perform general administrative duties including mail distribution, scanning, and database updates.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Customer service

Teamwork

Education

Bachelor's degree

Associate degree

Tools

Microsoft Office Suite

Job description

Siloam Hospitals Group in Bekasi, West Java, Indonesia, seeks a detail-oriented Secretary to join Siloam Sentosa Bekasi. You will support office operations, manage calendars, prepare documents, and ensure smooth communication across departments in a fast-paced healthcare setting.

The role emphasizes organized record-keeping, efficient scheduling, and proactive service to staff and visitors, with a focus on professionalism and teamwork in a clinical environment.