Executive Assistant

Aura Wellness Resort; Provinsi Bali; On-site; IDR 167,400,000 - 334,800,000; Full time

Job summary

Aura Wellness Resort in Bali is seeking an exceptional Executive Assistant to support the founder. The role requires tight calendar management, proactive gatekeeping, and discreet handling of confidential matters.

You will coordinate travel, draft responses in the founder's voice, oversee contracts in Contractbook, and ensure smooth execution of daily operations and monthly events on the island.

Qualifications

• Experience as executive assistant or personal assistant at senior level.
• Proactive, highly organized, and able to work with minimal supervision.
• Excellent written and spoken English; Bahasa Indonesia is a plus.
• Based in Bali or willing to relocate to Bali.

Responsibilities

• Manage founder's calendar, coordinate meetings, and protect deep-work time.
• Screen emails, draft responses in the founder's voice, and gatekeep.
• Attend meetings on the founder's behalf and take notes.
• Plan travel end-to-end including flights, hotels, visas, and drivers.
• Screen candidates and run first interviews; shortlist candidates.
• Draft and move contracts using Contractbook; chase signatures.
• Coordinate with videographers for events and shoots.
• Run monthly island-wide events and manage logistics.
• Handle personal tasks discreetly to keep focus on building.

Skills

Executive Assistant

Personal Assistant

Operations

Coordination

Proactive

Tools

Contractbook

Job description

You are the founder's extension — the eyes, the voice, the second set of hands. You will sit in many meetings beside the founder, and take many more on your own. Everything runs through the founder to begin with, which means you see exactly how every decision gets made. Proactivity is not a bonus here. It is the job.

Key responsibilities

Own the founder's calendar, book the right people, guard the diary, and protect deep-work time so the big things get built

Triage the inbox, draft replies in the founder's voice, and gatekeep so only what truly matters reaches the top

Attend meetings on the founder's behalf, and act as secretary and note-taker in the ones you share — every decision and follow-up captured

Plan travel end to end: flights, hotels, itineraries, visas, drivers. Door to door, nothing left to chance

Screen candidates and run first interviews. Shortlist only the people worth the founder's time

Draft and correct contracts in Contractbook, keep the paperwork moving, and chase every signature to done

Close the open loops nobody else owns. Move things forward before being asked twice

Handle personal shopping, errands and private details discreetly, so the founder's focus stays on the build

Run BLESS and events end to end — the monthly gathering of 250 - 500 people, fresh merch for each one, and every event dressed correctly

Coordinate with the videographer and plan every shoot end to end, so production keeps moving whether or not anyone senior is on the island

About you

Well presented and comfortable on camera and in front of people, Ex-model preferred.

Proven experience as an executive assistant, personal assistant, operations or coordination professional

Proactive and extremely structured — you create value on your own, without waiting to be told what to do

Excellent written and spoken English. Bahasa Indonesia is a strong advantage

Confident representing the founder to senior people, on your own, in rooms where you are the only one there

Discreet and trustworthy with private and confidential matters

Based in Bali, or ready to relocate. Home base is Canggu and Lovina

Available outside usual hours when it is needed

Driving licence and your own transport in Bali is an advantage

About us

We are currently building one of Bali's most ambitious luxury wellness and lifestyle hospitality brands — alongside a broader ecosystem of companies, relationships and large-scale projects around it. Aura Wellness Resort is a joint venture with Coco Development Group, with over 1,000 units on Bali and more than 600 people on the ground. The founder has built 16 companies in Denmark, including a €10M+ venture fund, Lazza Group (Denmark's second-largest by revenue), Skagen Clothing (one of Scandinavia's largest linen clothing brands) and Bold, Europe's largest iced-coffee brand.

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