Founder’s Executive Assistant — Proactive, Discreet & Result-Driven

Aura Wellness Resort; Provinsi Bali; On-site; IDR 167,400,000 - 334,800,000; Full time

Job summary

Aura Wellness Resort in Bali is seeking an exceptional Executive Assistant to support the founder. The role requires tight calendar management, proactive gatekeeping, and discreet handling of confidential matters.

You will coordinate travel, draft responses in the founder's voice, oversee contracts in Contractbook, and ensure smooth execution of daily operations and monthly events on the island.

Qualifications

• Experience as executive assistant or personal assistant at senior level.
• Proactive, highly organized, and able to work with minimal supervision.
• Excellent written and spoken English; Bahasa Indonesia is a plus.
• Based in Bali or willing to relocate to Bali.

Responsibilities

• Manage founder's calendar, coordinate meetings, and protect deep-work time.
• Screen emails, draft responses in the founder's voice, and gatekeep.
• Attend meetings on the founder's behalf and take notes.
• Plan travel end-to-end including flights, hotels, visas, and drivers.
• Screen candidates and run first interviews; shortlist candidates.
• Draft and move contracts using Contractbook; chase signatures.
• Coordinate with videographers for events and shoots.
• Run monthly island-wide events and manage logistics.
• Handle personal tasks discreetly to keep focus on building.

Skills

Executive Assistant

Personal Assistant

Operations

Coordination

Proactive

Tools

Contractbook

Job description

Aura Wellness Resort in Bali is seeking an exceptional Executive Assistant to support the founder. The role requires tight calendar management, proactive gatekeeping, and discreet handling of confidential matters.

You will coordinate travel, draft responses in the founder's voice, oversee contracts in Contractbook, and ensure smooth execution of daily operations and monthly events on the island.