Strategic Executive Assistant to Founders

Image Dynamics PR; Jakarta Utara; On-site; IDR 240,000,000 - 420,000,000; Full time

Job summary

Image Dynamics PR is seeking an Executive Assistant to support the Co-founders in Jakarta. The role covers managing calendars, arranging travel, drafting correspondence, and coordinating with internal teams and external partners.

Ideal candidates have at least 2 years of experience as an Executive/Personal Assistant, strong organizational skills, and bilingual fluency in English and Indonesian. You will handle sensitive information with discretion and professionalism.

Qualifications

• 2+ years as Executive/Personal Assistant or similar role
• Strong organizational and time management skills
• Excellent professional etiquette and discretion
• Fluent in English and Bahasa Indonesia
• Able to work with senior executives and diverse stakeholders
• Proficient in Google Workspace and AI-assisted drafting

Responsibilities

• Assist Founders with business and personal matters
• Manage calendars, appointments, meetings and priorities
• Arrange travel, accommodations, itineraries and logistics
• Prepare correspondence and basic business documents
• Coordinate with Finance, HR, Operations and other teams
• Coordinate with clients, partners, government offices, lawyers and vendors
• Follow up on action points and deadlines
• Maintain confidential documents and visas
• Uphold confidentiality of company and client information

Skills

Time management

Organizational skills

Discretion & confidentiality

Communication

Bilingual English & Indonesian

Tools

Google Workspace

ChatGPT

Gemini

Job description

Image Dynamics PR is seeking an Executive Assistant to support the Co-founders in Jakarta. The role covers managing calendars, arranging travel, drafting correspondence, and coordinating with internal teams and external partners.

Ideal candidates have at least 2 years of experience as an Executive/Personal Assistant, strong organizational skills, and bilingual fluency in English and Indonesian. You will handle sensitive information with discretion and professionalism.