Director'S Executive Assistant | Personal & Household Ops (Gresik)

Intan Chemical Group; Gresik; On-site; IDR 156,240,000 - 256,680,000; Full time

Benefits offered by this job

Health benefits

Career growth

Annual leave

Job summary

Marriott International in Surabaya seeks an Executive Administrative Assistant to support senior leadership, manage complex schedules, arrange travel, and ensure efficient execution of high-level administrative tasks. You will act as a gatekeeper and liaison, coordinate communications, prepare reports and presentations, and handle confidential information with discretion in a fast-paced corporate setting.

The ideal candidate has 7+ years of executive support, advanced MS Office skills (Excel,

Qualifications

• 7+ years of executive-level administrative support.
• Advanced MS Office skills including Excel and PowerPoint.
• Fluent in English and Bahasa Indonesia.
• Ability to manage multiple priorities in a fast-paced setting.
• Proactive problem-solving and confidentiality.

Responsibilities

• Manage complex travel itineraries for executives.
• Prepare and distribute meeting agendas and minutes.
• Act as gatekeeper and liaison for the executive team.
• Conduct research and compile data for reports and presentations.
• Oversee office supplies and equipment for the executive suite.
• Handle confidential correspondence with discretion.

Skills

Executive support experience

MS Office proficiency

English and Bahasa Indonesia fluency

Multitasking / time management

Problem-solving

Tools

Microsoft Office Suite

Excel

PowerPoint

Job description

Executive Administrative Assistant – Surabaya

Our client is looking for a detail-oriented and highly efficient Executive Administrative Assistant to support senior leadership within their Surabaya operations. This pivotal role involves managing executive schedules, facilitating high-level communications, and ensuring the seamless execution of administrative tasks that enable effective decision-making. The ideal candidate will be a proactive problem-solver, adept at anticipating needs and maintaining confidentiality in a fast-paced business environment situated in a major Indonesian city.

Key Responsibilities

• Manage complex travel itineraries, including flights, accommodation, and ground transportation for executives.
• Prepare and distribute meeting agendas, minutes, and relevant documentation for executive meetings.
• Act as a gatekeeper and liaison for the executive team, screening calls and visitors with professionalism.
• Conduct research and compile data for reports and presentations as requested by executives.
• Oversee office supplies and equipment for the executive suite, ensuring adequate stock and functionality.
• Handle confidential correspondence and documents with the utmost discretion and security.

Requirements

• At least 7 years of experience providing administrative support at the executive level.
• Advanced proficiency in Microsoft Office Suite, including advanced Excel functions and PowerPoint presentations.
• Exceptional interpersonal and communication skills, with fluency in English and Bahasa Indonesia.
• Proven ability to manage multiple priorities and meet tight deadlines in a demanding setting.
• Strong problem-solving skills and a proactive approach to anticipating executive needs.

Benefits

• Attractive monthly salary commensurate with experience.
• Comprehensive health and wellness benefits package.
• Opportunities for career advancement within the organization.
• Professional and dynamic work atmosphere in Surabaya.
• Generous annual leave and other statutory benefits.

Executive Administrative Assistant – Bandar Lampung / Remote

Our client is seeking a highly skilled and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership from their home office in Bandar Lampung, Lampung. This pivotal role requires exceptional organizational acumen, proactive problem‑solving, and the ability to manage complex schedules and confidential information with utmost professionalism. You will be instrumental in ensuring executives can focus on strategic objectives by handling a wide range of administrative, logistical, and operational tasks.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare, edit, and proofread documents, reports, and presentations with a high degree of accuracy.
• Act as a gatekeeper, screening calls, emails, and visitors to manage executive access.
• Conduct research, compile data, and prepare background materials for meetings and projects.
• Handle confidential information with discretion and maintain strict adherence to privacy policies.
• Coordinate with internal and external stakeholders to ensure smooth project execution and communication flow.

Requirements

• Minimum of 5 years of experience supporting C-level executives or senior management.
• Demonstrated expertise in calendar management, travel booking, and expense reporting.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Exceptional written and verbal communication skills, with a polished and professional demeanor.
• Strong problem-solving abilities and a proactive approach to anticipating needs.
• High school diploma required; an associate's or bachelor's degree is preferred.

Benefits

• Attractive salary and performance-based incentives.
• Remote work arrangement providing flexibility and autonomy.
• Opportunities for professional development and executive exposure.
• Comprehensive health and wellness programs.
• A dynamic and supportive remote work culture.

_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._