Executive Assistant

Graye; Jakarta Selatan; On-site; IDR 90,000,000 - 120,000,000; Full time

Job summary

PT Graye Inti Nusantara is seeking an Executive Assistant to provide high-level support to the C-suite. The role requires a bachelor’s degree and 2–3 years as a secretary at the executive level, with proficient English and strong MS Office skills.

The successful candidate will manage communications, schedule complex calendars, coordinate travel, and assist in general affairs within a fast-paced professional services environment. Attention to detail and multitasking are essential.

Qualifications

• Bachelor's degree in any field with min. 2-3 years experience as Secretary for Executive Level.
• Knowledge in using MS Office applications and Office administration
• Attention to detail and strong organizational skills
• Ability to manage multiple priorities and deadlines with a sense of urgency
• Proactive, resourceful and persistent in following up on matters and driving issues toward resolution
• Proficient in English (oral and written) is a must.

Responsibilities

• Assist C-levels in timely management of communications (written, telephone, email, voicemail).
• Compose and edit letters, documents, emails, proposals and ensure follow up as needed.
• Manage C-level calendar: schedule appointments, meetings, engagements and daily activities.
• Coordinate travel for business and personal arrangements.
• Spend time to become familiar with all aspects of the business.
• Screen calls, emails, transmittals and visitors.
• Prepare agendas, attend meetings, and transcribe notes.
• Assist in General Affairs related matters.
• Other tasks as assigned.

Skills

Attention to detail

Organizational skills

Time management

Proactive approach

Education

Bachelor's degree

Tools

MS Office

Job description

We are currently seeking a highly motivated and detail-oriented individual to join our team as an Executive Assistant at PT Graye Inti Nusantara. As an Executive Assistant, you will work closely with the C-level and play a key role in supporting the business operation.

Requirement:

Bachelor's degree in any field with min. 2-3 years experience as Secretary for Executive Level.

Have knowledge in using relevant MS. Office applications and Office administration

Attention to detail, organizational skills, and a sense of urgency

Strong organizational, time-management and attention-to-detail skills, with the ability to manage multiple priorities and deadlines.

Proactive, resourceful and persistent in following up on matters and driving issues toward resolution.

Comfortable working in a fast-paced professional-services environment with changing priorities.

Proficient in English (both oral and written) is a must.

What You'll Do:

Assist C-levels in the timely management of communications; including written, telephone, email, and voicemail;

Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies;

Assist in the management and organization of the C-level's calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands;

Manage and coordinate travel for both business and personal arrangements;

Spend time and become familiar with all aspects of business;

Assist in screening calls, email, transmittals, and visitors;

Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes;

Assist in General Affairs related matters

Other tasks assigned from time to time.

What can I earn as an Executive Assistant