C-Suite Executive Secretary & Stakeholder Liaison

Nusantara Global Partners; Jakarta Selatan; On-site; IDR 380,000,000 - 520,000,000; Full time

Job summary

Nusantara Global Partners seeks a Senior Executive Secretary to support C-level management and maintain strategic stakeholder relations. The role manages calendars, meetings, travel, and confidential documents, ensuring seamless executive office operations and high-level communication with partners and officials.

The successful candidate will have 5–8 years of executive support experience, strong English, and a proven ability to handle confidential information with integrity and discretion.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Minimum 5–8 years of experience as an Executive Secretary, Executive Assistant, or Personal Assistant supporting senior executives.
• Previous experience supporting CEO, President Director, Board Members, or C-level management is highly preferred.
• Excellent written and spoken English.
• Strong stakeholder management and corporate communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Excellent organizational, multitasking, and time-management abilities.
• Strong interpersonal skills and professional presentation.
• High level of integrity, discretion, and confidentiality.
• Able to work under pressure and handle changing priorities.
• Executive-level communication and correspondence.
• C-suite coordination and stakeholder management.
• Strategic thinking and problem-solving.
• Strong attention to detail and follow-up discipline.
• Relationship management and interpersonal intelligence.
• Confidentiality, integrity, and sound judgment.
• Proactive, independent, and solution-oriented working attitude.

Responsibilities

• Provide comprehensive secretarial and executive support to the CEO, President Director, and other C-level executives.
• Manage executive calendars, appointments, meetings, business engagements, and travel arrangements.
• Coordinate daily schedules and prioritize appointments based on business requirements.
• Prepare meeting agendas, presentations, briefing notes, reports, and supporting documents.
• Monitor important deadlines, executive instructions, and pending matters.
• Ensure executives are well-prepared for meetings, engagements, and official appointments.
• Serve as the primary coordination point between C-level executives and key internal and external stakeholders.
• Maintain professional relationships with business partners, investors, government officials, corporate clients, and other VIP stakeholders.
• Coordinate high-level meetings, business discussions, official visits, and corporate engagements.
• Manage professional correspondence and communication with important stakeholders.
• Follow up on business discussions, meeting outcomes, and action points.
• Ensure effective communication and coordination between executives and relevant departments.
• Organize executive management meetings, board meetings, and strategic business discussions.
• Prepare meeting invitations, agendas, minutes of meetings, and follow-up reports.
• Coordinate with department heads to obtain reports and relevant documentation.
• Monitor action items and ensure timely follow-up on management decisions.
• Maintain proper records of executive meetings and confidential corporate documents.
• Draft, review, and manage official letters, memorandums, executive correspondence, and corporate documents.
• Maintain an organized filing system for confidential executive records.
• Handle sensitive information with the highest level of confidentiality.
• Assist in preparing management reports, presentations, and corporate communications.
• Coordinate administrative requirements for the executive office.
• Arrange domestic and international business travel, accommodation, transportation, and itineraries.
• Coordinate VIP visits, business receptions, official functions, and corporate events.
• Ensure all logistical arrangements are properly prepared and executed.
• Provide on-site coordination support during important meetings and executive engagements.
• Actively follow up on instructions and assignments delegated by C-level executives.
• Coordinate with relevant departments to ensure management directives are implemented.
• Track important projects, deadlines, and outstanding matters.
• Provide timely updates to executives regarding pending tasks and important developments.

Skills

Executive support

Stakeholder management

English proficiency

Time management

Discretion & confidentiality

Communication skills

Problem-solving

Attention to detail

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Office

MS Outlook

Presentation software

Job description

Nusantara Global Partners seeks a Senior Executive Secretary to support C-level management and maintain strategic stakeholder relations. The role manages calendars, meetings, travel, and confidential documents, ensuring seamless executive office operations and high-level communication with partners and officials.

The successful candidate will have 5–8 years of executive support experience, strong English, and a proven ability to handle confidential information with integrity and discretion.