EXECUTIVE ASSISTANT TO BUSINESS OWNER

The Practice Consulting; Kudus; On-site; IDR 200,880,000 - 334,800,000; Full time

Job summary

PT ATW GROUP INDONESIA is seeking an Executive Assistant to support a business owner overseeing multiple entities and a 500+ employee group. The role goes beyond secretarial duties, focusing on priority management, cross-entity coordination, and daily operational efficiency.

The successful candidate will be highly organized, discreet, and adept at preparing briefings, meeting notes, and management reports in Bahasa Indonesia and English, with flexibility for domestic and international travel.

Qualifications

• Minimum Bachelor's degree in a related field.
• 5+ years of professional experience as PA/EA/Executive Assistant.
• Experience supporting a business owner or CEO preferred.
• Strong communication in Bahasa Indonesia and English.

Responsibilities

• Manage daily, weekly, monthly schedules and priorities for the executive.
• Coordinate meetings, travel, and engagements across entities.
• Prepare briefings, materials, minutes, and follow-up trackers.
• Maintain confidential documents and executive communications.

Skills

Executive support

Calendar management

Stakeholder communication

Multitasking

Discretion

Education

Bachelor's degree in Business Administration

Bachelor's degree in related field

Tools

Microsoft Office

Google Workspace

MS Outlook

PowerPoint

Job description

EXECUTIVE ASSISTANT TO BUSINESS OWNER (PT ATW GROUP INDONESIA)

A trusted partner in managing priorities, business coordination, and executive efficiency.

Work location: Kudus and around DKI Jakarta

About the Role

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive support to a business owner overseeing multiple business entities and a large organization with approximately +500 employees.

This role goes beyond traditional secretarial duties. The successful candidate will help manage executive priorities, coordinate business activities across multiple entities, monitor follow-ups, facilitate communication with internal and external stakeholders, and ensure the executive's daily activities run efficiently.

The ideal candidate is professional, adaptable, discreet, and capable of anticipating the executive's needs while maintaining excellent organizational standards in a fast-paced business environment.

Qualifications & Requirements

1. Education & Professional Experience

Minimum Bachelor's degree (S1) in Business Administration, Management, Secretarial Studies, Communications, International Relations, or a related field.

Minimum5 years of relevant professional experienceas a Personal Assistant, Executive Assistant, Executive Secretary, or in a similar role.

Experience supporting a business owner, CEO, founder, or senior executive overseeing multiple business entities is highly preferred.

Experience working in a corporate group, holding company, or multinational business environment is an advantage.

2. Language & Communication Skills

Fluent in Bahasa Indonesia, both written and spoken.

Professionally proficient in English, both written and spoken.

Able to prepare professional business correspondence, reports, meeting summaries, and presentations in both languages.

Capable of communicating effectively with senior management, employees, clients, business partners, and international stakeholders.

Proficiency in a third language, particularly Mandarin Chinese, Japanese, or another language relevant to the business, will be considered a strong advantage.

3. Executive Scheduling & Priority Management

Excellent ability to manage complex calendars, meetings, appointments, business travel, and executive commitments.

Strong judgment in prioritizing tasks based on urgency, business impact, and deadlines.

Ability to anticipate scheduling conflicts, identify potential issues, and propose practical solutions.

Capable of preparing daily briefings, reminders, and supporting materials to ensure the executive is well prepared for every engagement.

4. Business Coordination & Follow-Up

Able to coordinate effectively with directors, management teams, employees, clients, vendors, and external stakeholders across multiple business entities.

Capable of monitoring instructions, meeting outcomes, action items, and deadlines to ensure timely execution.

Skilled in preparing meeting minutes, executive summaries, task trackers, and concise management reports.

Able to identify matters requiring the executive's attention and elevate urgent issues appropriately.

Demonstrates strong organizational skills and accountability in following tasks through to completion.

Proficient in Microsoft Office and/or Google Workspace, particularly Word, Excel, PowerPoint, Outlook, Gmail, and Calendar.

Familiar with digital task management, scheduling, document management, and communication tools.

Able to organize confidential documents, maintain structured records, and prepare professional presentations.

Strong research, information-gathering, and analytical summarization skills are preferred.

6. Mobility & Work Flexibility

Willing to work on a mobile basis and accompany the executive to offices, business meetings, operational sites, and other appointments as required.

Willing to undertake domestic and international business travel when necessary.

Flexible and capable of adapting to changing schedules and urgent business requirements.

Able to coordinate transportation, accommodation, itineraries, and meeting logistics.

A valid driver's license and driving capability are an advantage, if relevant to operational needs.

7. Personal Attributes

High integrity, professionalism, discretion, and confidentiality.

Proactive, detail-oriented, disciplined, responsive, and solution-driven.

Strong interpersonal skills and the ability to interact professionally with stakeholders at all organizational levels.

Able to work independently with minimal supervision and exercise sound judgment within delegated authority.

Calm under pressure, adaptable, and capable of managing competing priorities.

Understands the importance of confidentiality regarding business strategies, financial information, executive matters, and sensitive corporate information.

Key Responsibilities

Manage the executive's daily, weekly, and monthly schedules and priorities.

Coordinate meetings, appointments, business travel, and executive engagements.

Prepare briefings, meeting materials, minutes, reports, and follow-up trackers.

Coordinate communication between the executive and internal or external stakeholders.

Monitor the implementation of executive instructions and ensure outstanding matters are followed up within agreed deadlines.

Consolidate information and updates from multiple business entities for the executive's review.

Identify scheduling conflicts, operational bottlenecks, and matters requiring escalation.

Manage executive correspondence, confidential documents, and administrative records.

Support business coordination and other executive-related tasks as required.

Preferred Qualifications

Previous experience directly supporting a business owner or executive managing multiple companies.

Experience coordinating with international clients, investors, or business partners.

Proficiency in Mandarin Chinese, Japanese, or another relevant foreign language will become advantages.

Strong business acumen and an understanding of corporate administration and executive operations.

Experience establishing task trackers, reporting systems, and structured administrative workflows.