Executive Assistant

PT Tirta Surya Lestari; Denpasar; On-site; IDR 111,600,000 - 167,400,000; Full time

Job summary

The Shampoo Lounge is seeking an Executive Assistant to support our management team with day-to-day operations, calendar management, and business administration. The role includes coordinating schedules, preparing documents, and handling confidential information with discretion.

You will also assist in managing the owner's Instagram and YouTube presence, coordinating with internal teams and external parties, and staying proactive in a fast-paced environment.

Qualifications

• Experience as Executive Assistant or similar role.
• Strong organizational and time-management abilities.
• Able to manage multiple tasks and priorities.
• Excellent English and Indonesian communication skills.

Responsibilities

• Manage owner’s daily calendar, appointments, and meetings.
• Provide day-to-day support to the executive as needed.
• Prepare and organize documents and meeting materials.
• Coordinate with internal teams and external stakeholders.
• Assist with social media content on Instagram and YouTube.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Proactive

Discretion

Tools

Google Workspace

Microsoft Office

Digital calendar tools

Instagram

YouTube

Job description

The Shampoo Lounge is looking for a highly organized, proactive, and reliable Executive Assistant to work closely with our management team and provide day-to-day support in managing schedules, business administration, and digital content activities.

Job Description

Manage and coordinate the owner’s daily calendar, appointments, meetings, and schedule.

Accompany and provide day-to-day support to the executive as needed.

Prepare and organize documents, paperwork, meeting materials, and other business-related administrative tasks.

Assist with follow-ups and coordination across different areas of the business group.

Assist in managing the owner's professional Instagram and YouTube.

Coordinate with internal teams, external parties, and other stakeholders when required.

Handle confidential business information with professionalism and discretion.

Assist with other tasks and projects that support the executive and the business group.

Qualifications

Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Secretary, or other similar roles.

Good organizational and time-management skills with strong attention to detail.

Able to manage multiple tasks and changing priorities.

Good communication skills in English and Indonesian, both written and verbal.

Comfortable using Google Workspace, Microsoft Office, and digital calendar tools.

Familiar with Instagram and YouTube, with an interest in professional content and social media.

Proactive and able to anticipate what needs to be done rather than waiting for instructions.

Discreet, trustworthy, responsible, and comfortable handling confidential information.

Flexible, adaptable, and comfortable working closely with management.

A positive attitude and willingness to learn are highly valued.

We’re looking for someone who is organized, dependable, proactive, and comfortable being hands-on. You should be able to keep things moving, follow up on details, and adapt when priorities change.

If you enjoy working in a dynamic environment and like being involved in different aspects of a growing business, we’d love to hear from you.

The Shampoo Lounge
Join our team and grow with us!