Executive Administrative Support — Batam, Riau Islands

Pt Sukses Cipta Abadi; Batam; On-site; IDR 72,000,000 - 96,000,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Career development opportunities

Job summary

WhatJobs Direct seeks an Administrative Support Executive to join our client's team in Batam, Riau Islands, ID. This role provides comprehensive administrative and operational support to ensure efficient office functioning and assist senior management.

The ideal candidate is organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. Familiarity with Office suite is essential.

Qualifications

• Minimum of 4 years of experience in an administrative or executive support role.
• Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills in Bahasa Indonesia and English.
• High school diploma or equivalent; a degree or relevant certification is a plus.
• Demonstrated ability to handle confidential information with discretion.
• Proactive and resourceful problem-solving abilities.
• Ability to work independently and as a team player.
• Familiarity with office management procedures and best practices.
• Experience in a corporate or fast-paced environment.

Responsibilities

• Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, reports, and presentations.
• Coordinate and facilitate meetings, including setting up logistics, preparing materials, and taking minutes when required.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring professional handling.
• Maintain organized filing systems, both electronic and physical, for easy access and retrieval of information.
• Assist with travel planning, including booking flights, hotels, and transportation for staff.
• Manage office supplies and equipment, ensuring adequate stock and efficient usage.
• Act as a liaison between departments and external parties, fostering effective communication.
• Support with onboarding processes for new employees.
• Undertake special projects and other administrative duties as assigned by management.

Skills

Organizational skills

Time-management

Communication skills

Independent working

Education

High school diploma or equivalent

Degree or relevant certification a plus

Tools

Microsoft Office Suite

Job description

WhatJobs Direct seeks an Administrative Support Executive to join our client's team in Batam, Riau Islands, ID. This role provides comprehensive administrative and operational support to ensure efficient office functioning and assist senior management.

The ideal candidate is organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. Familiarity with Office suite is essential.