On-Site Executive Secretary & Operations Support

Akraya Group; Sulawesi Tengah; On-site; IDR 70,000,000 - 110,000,000; Full time

Job summary

PT ESSA Industries Indonesia Tbk is seeking a hands-on Administrator/Secretary to support day-to-day operations and coordinate calendars, meetings, and communications. The role emphasizes discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include handling invoices, filing, inventory-related tasks, and ensuring compliance with health, safety, and environmental policies.

Qualifications

• Bachelor’s degree in Secretarial Studies, Business Administration, Management, or a related field.
• 3–5 years of experience as a Secretary, Executive Secretary, Personal Assistant, or similar role.
• Strong organizational and time-management skills to manage multiple priorities and deadlines.
• Excellent written and verbal communication in Bahasa Indonesia and English.
• Proficient in Microsoft Office and familiar with digital collaboration tools.
• Experience managing schedules, meetings, correspondence, documentation, travel arrangements, and coordination.
• Attention to detail and accuracy; maintain confidentiality and discretion.

Responsibilities

• Coordinate schedules and meetings and manage correspondence for the department.
• Create and submit service requests and maintain organized filing systems.
• Monitor invoices, and ensure orderly documentation and reporting.
• Maintain cleanliness and organization of office spaces and common areas.
• Prepare monthly inventory reports and ensure compliance with safety policies.
• Support on-site operations and assist with travel arrangements when needed.
• Communicate with internal and external stakeholders to ensure smooth operations.

Skills

Organizational skills

Time management

Written and verbal communication

Interpersonal skills

Stakeholder management

Discretion

Proactive attitude

Independence

Education

Bachelor’s degree in Secretarial Studies, Business Administration, Management, or related field

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

PT ESSA Industries Indonesia Tbk is seeking a hands-on Administrator/Secretary to support day-to-day operations and coordinate calendars, meetings, and communications. The role emphasizes discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include handling invoices, filing, inventory-related tasks, and ensuring compliance with health, safety, and environmental policies.