Executive Admin Assistant — Hybrid, Executive Support

Pt. Unit Build Industries; Indonesia; Hybrid; IDR 100,440,000 - 167,400,000; Full time

Benefits offered by this job

Hybrid work model

Health, dental, and vision coverage

Paid time off and holidays

Professional development opportunities

Job summary

Pt. Unit Build Industries in Bali is seeking an Administrative Executive Assistant to provide comprehensive support to senior executives. The role requires handling complex schedules, travel, and confidential documents with discretion, combining office presence with remote flexibility.

The ideal candidate will demonstrate professionalism, strong communication, and proactive problem-solving to keep executives focused on strategic priorities and important corporate initiatives.

Qualifications

• Proven experience as an Executive Assistant or in a high-level administrative role.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite and virtual collaboration tools.
• Excellent written and verbal communication skills.
• Professionalism, integrity, and discretion.
• Ability to anticipate needs and proactively address issues.

Responsibilities

• Manage complex calendars, scheduling, and coordinating executive meetings and travel.
• Prepare agendas, take minutes, and track action items from meetings.
• Handle confidential correspondence and sensitive documents with discretion.
• Conduct research and prepare reports, presentations, and briefing materials.
• Act as liaison between executives and internal/external stakeholders.
• Manage expense reporting and budget tracking for executive support.

Skills

Executive support

Calendar management

Communication

Discretion

Time management

Tools

MS Office

Virtual collaboration tools

Job description

Pt. Unit Build Industries in Bali is seeking an Administrative Executive Assistant to provide comprehensive support to senior executives. The role requires handling complex schedules, travel, and confidential documents with discretion, combining office presence with remote flexibility.

The ideal candidate will demonstrate professionalism, strong communication, and proactive problem-solving to keep executives focused on strategic priorities and important corporate initiatives.